Accounting Assistant at McDonell Area Catholic Schools

Chippewa Falls, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jul, 26

Salary

0.0

Posted On

29 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Bookkeeping, Financial management, Accounts payable, Accounts receivable, Budgeting, Financial reporting, Data entry, Customer service, Software proficiency, Communication skills, Reconciliation, Auditing support, Tuition billing, Cash management

Industry

Education Administration Programs

Description

```html ACCOUNTING ASSISTANT Location: Chippewa Falls, WI, 54729 POSITION SUMMARY The Finance Assistant supports the McDonell Area Catholic Schools (MACS) programs, ensuring adequate and suitable financial resources to complete its activities. This role is responsible for many accounting-related tasks, including serving as the record keeper of system-wide fiscal resources. In cooperation with the Finance Manager and Controller, the Finance Assistant is responsible for keeping the Finance Committee, Central Office, President, and Dean apprised of the fiscal status of the organization. QUALIFICATIONS * Accounting degree and/or successful prior work experience in bookkeeping and accounting * Familiarity with the principles of non-profit and/or small business financial management * Ability to communicate accurate account information to administration, staff, and stakeholders * Strong computer skills and ability to learn all software programs necessary to the position * Excellent interpersonal and written communication skills * Commitment to the mission and vision of MACS RESPONSIBLE TO The Finance Director RESPONSIBILITIES I. ACCOUNTING – GENERAL * Prepares monthly accrual entries in accounting software * Assists Finance Director with financial audits of the school system * Assists in the budgeting process * Maintains the sub ledger for the budget * Processes weekly SCRIP (gift card fundraising) reconciliation into accounting system II. ACCOUNTS PAYABLE * Inputs Accounts Payable batch * Assists in coding of expenditures * Processes checks * Works in collaboration with the Finance Director to ensure adherence to policies and procedures regarding signatures on all vouchers and purchase orders * Maintains Booster Club and activity accounts * Handles customer service phone calls from vendors, parents, staff, supervisors, and administrators concerning payments and invoicing * Maintains vendor file, making all address and name changes as necessary; adds and deletes vendors when needed III. FOOD SERVICE * Produces month-end reports for the Director of Food Service * Prepares year-end closeout * Updates food account software to reflect active accounts * Assists in the preparation of the DPI final financial report V. ACCOUNTS RECEIVABLE AND INVOICING * Processes/enters all tuition billing through FACTS * Prepares and records all accounts receivable and invoices, sends out to customers, and inputs into MIP or School Minder * Prepares all parish invoicing, sends out to the parishes monthly, and monitors collection * Responsible for all cash deposits * Assists in calculating tuition assistance rewards/scholarships and prepares tuition assistance (financial aid) contracts with the Finance Department and President * Completes family payment plans and monitors compliance according to policy for tuition * Provides evidence to the President, Principals, and school staff that school fees are being collected to assure compliance * Enters Scrip credits to family accounts as needed * Approves and makes deposits VI. OTHER RESPONSIBILITIES * Assists in the implementation of annual open enrollment of employee benefits * Prepares cash boxes for all sporting events * Issues in-house scholarships in cooperation with the advancement office and maintains process * Performs any other reasonable duties related to the position as assigned by the MACS Finance Manager or Controller ```

Responsibilities

The Finance Assistant manages system-wide fiscal resources, including accounts payable, accounts receivable, and tuition billing. They also support the Finance Director with budgeting, financial audits, and month-end reporting for school programs.