Job Title: Accounting Assistant
Location: Nutrition Services
Pay Grade: Clerical Salary Grade C12
Work Calendar: All 12 Month Staff
FLSA Status: Non-Exempt

EDUCATION AND EXPERIENCE

• High School Diploma, G.E.D., or any combination of education and experience equivalent to graduation from high school, supplemented by courses in bookkeeping or accounting
• Previous experience and/or training which would provide the required knowledge, skills and abilities to perform various accounting procedures and related clerical functions is required
• Demonstrated computer skills and experience as related to the position and, in particular, Microsoft Office (Word, Excel, etc), Google Suite, and various computer-based accounting systems

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
• Standard accounting principles and bookkeeping terminology and methods
• Standard office procedures, practices and equipment
• One or more computer applications related to accounting
• Stafford County School Board financial management policies and procedures
• Skills
• Meticulous attention to detail
• Effective time management and organizational skills
• Meet deadlines for all work including when working on multiple projects
• Work cooperatively and positively in a team environment to meet goals
• Abilities
• Follow detailed procedures and perform mathematical computations with accuracy
• Prepare and maintain electronically generated spreadsheets
• Post accounts accurately
• Organize and perform work independently
• Meet deadlines for all work even when working on multiple projects
• Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work environment is primarily inside, with moderate noise and temperatures that are controlled, no exposure to chemicals or other negative air quality elements.
• The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; operating motor vehicles or heavy equipment; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.
  To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.
  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description

GENERAL PURPOSE

Under the supervision of the Executive Director of Nutrition Services, the Accounting
Assistant assists with the preparation and maintenance of fiscal records and related
documents.

MAIN JOB TASKS AND RESPONSIBILITIES

Maintain financial records

• Ensure purchase orders are issued, submitted, and sent for payment
• Reconcile credit card purchases and vendor statements
• Provide data entry for monthly and year-to-date profits and loss reports
• Provide information and documents requested by auditors
• Assist with the receipting of vendor invoices weekly
• Receive, organize, and reconcile bank deposit slips against monthly bank statement
• Make bank deposit as needed
• Process departmental requests for mileage reimbursement

Provide general support for banking related issues

• Participate in annual budget preparation process
• Assist with the appropriation of community donations towards student negative debt
• Serve as the liaison with the district finance department

Support and demonstrate core values of Stafford Schools

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.