ACCOUNTING ASSISTANT POSITION DESCIPTION

Pilgrims Hospice Society (PHS) is a registered charity that provides supportive and compassionate family-centered care to enhance the quality and dignity of life for those diagnosed with a progressive, life-limiting illness as well as support to those who are grieving the death of a loved one, from any cause.
Reporting to the Manager, Finance, and working collaboratively with the Accounting & Administration team, the Accounting Assistant is responsible for the data entry in accounts receivable, accounts payable, and the general ledger. The Accounting Assistant will work closely with the Finance & Accounting Team to ensure accurate financial transactions, maintain proper documentation, and contribute to the month-end and year-end processes.
This is a temporary, part-time position, working fifteen (15) hours per week in the office on weekdays (Monday-Thursday) between 0830-1630 over the contract term. Work schedule is flexible and may consist of either full days, or half-days over the course of the term.

MINIMUM QUALIFICATIONS & SKILLS

• Must be currently enrolled in a related post-secondary education (diploma/degree) program (Accounting, Finance). Minimum of third year of education completed, preferred.
• Experience in Accounting (Payables or Receivables), an asset.
• Intermediate technical skills in MS Office Word, Excel, Teams, SharePoint and Outlook, required.
• Experience with accounting software, or Financial Edge, or Raiser’s Edge, an asset.
• Knowledge of Canadian GAAP and CRA requirements, preferred.
• Must be driven, self-motivated, and detail orientated.
• Excellent communication and interpersonal skills with the ability to make appropriate and timely decisions within authority and keep sensitive information confidential.
• Demonstrated level of maturity, professionalism, including ability to work as a team and in an independent manner.
• Satisfactory vulnerable sector criminal record check, obtained prior to start date.
  Position Term: August 2025 – October 15, 2025 with possibility of extension
  TO APPLY: Please submit resume and cover letter on our recruitment portal.
  Applications will be reviewed as they are received. We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
  Posting will remain open until a suitable candidate is found

While ensuring accuracy and timely data entry of financial transactions, the Accounting Assistant, will be required to:

• Assist in the preparation of financial documents, including accounts payable and receivables within Financial Edge and Raiser’s Edge.
• Assist with bank deposits, recording cheques and EFT’s received, ensuring back up is electronically attached and filed correctly.
• Process invoices, employee expenses and vendor EFT’s to ensure all invoices are queued to be paid in a timely manner, in accordance with payment terms.
• Monitor invoicing inbox and act as a point of contact for finance/accounting related questions from staff, vendors and donors.
• Assist with the maintenance and implementation of internal controls, policies and new initiatives to ensure compliance within all departments of the organization.
• Maintain proper records and documentation to support the yearly audit with the external auditors and for compliance purposes.
• Undertake additional duties from time to time to provide backup support and coverage to the Finance & Accounting team during absences (vacation coverage) and during peak workload periods (month end, year-end, fundraising events).