Job Title: Accounting Associate (Accounting Assistant)
Location: Boca Raton, FL (On-Site)
Salary: $60,000 annually
Job Type: Full-Time
Schedule: Monday – Friday, 9:00 AM – 5:00 PM

ABOUT GUARDIAN PROFESSIONAL SERVICES

Guardian Professional Services is a proudly woman-owned company and a certified WBENC Women’s Business Enterprise. We are rapidly growing and expanding our support teams to keep pace with business demand. We’re seeking an Accounting Associate to partner directly with our CFO and help strengthen our accounting operations.

POSITION SUMMARY

We are looking for a highly organized and detail-oriented Accounting Associate to support our CFO with day-to-day accounting functions, payroll preparation, and financial organization. This role is key to creating a clean slate across our accounting system, organizing financial documentation, and supporting monthly and year-end processes.

REQUIREMENTS

• Proficiency in Excel, Outlook, and QuickBooks (required)
• Strong organizational skills with attention to detail
• Ability to prioritize tasks, manage time effectively, and handle confidential information
• Strong communication and follow-up skills
• Experience with payroll, invoicing, billing, or ledgers (preferred)
• Educational background in Accounting/Finance (preferred; degree not required)
• Must be able to work on-site in Boca Raton, FL (no remote/hybrid option)
• Full background check required

• Prepare and maintain weekly payroll ledgers
• Manage and process invoices (incoming and outgoing) in a timely and accurate manner
• Assist with billing, accounts payable, and accounts receivable
• Support monthly and quarterly financial closeouts
• Maintain spreadsheets in Excel for reporting and tracking purposes
• Enter, update, and reconcile financial transactions in QuickBooks
• Organize and archive financial records for easy access and compliance
• Partner with managers across departments to gather needed financial data
• Provide administrative support to the CFO and accounting team