JOB SUMMARY

Provide a brief description as to the primary purpose of this job (no more than three to five sentences):
Under the general direction of the Deputy Finance Director, provides a wide variety of financial recording, administrative support and technical accounts processing duties. Assists other Finance staff with special projects when necessary.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

List key dimensions (measurements for success) for this position:

• Ability to understand and implement oral and written communications.
• Ability to establish and maintain effective working relationships with the general public and fellow employees.
• Ability to problem solve.
• Ability to take initiative.
• Ability to keep and maintain department records in an organized and orderly way.
• Ability to use computers, including word-processing, spreadsheet and specialized financial software applications.

QUALIFICATIONS

List the minimum requirements to be considered for this position:

• Associate’s Degree in Accounting, Business, or related field of study.
• 1-year of accounting or other work-related experience.
• Must be able to obtain Surety Bond coverage.

ESSENTIAL JOB DUTIES/WORK PERFORMED

List essential job functions that comprise the job; describe in terms of actions (verbs) and desired outcomes in order of most important first:

• Performs accounts receivable functions such as processing cash receipts, preparing accounts receivable invoices, and monitoring accounts receivable.
• Closes and balances cash register and prepares City-wide deposit.
• Performs special assessment and delinquent fee processes.
• Verifies and processes accounts payable invoices and purchase orders, including preparing reports for City Council approval.
• Prepares checks and remittances for mailing.
• Responsible for maintaining vendor database and 1099 year-end reporting.
• Prepares Quarterly Sales Tax Returns and Fuel Tax Refunds.
• Assists with purchase of office supplies as needed.
• Administers the hotel/motel grant program.
• Maintains insurance records for city general liability, property, fleet and inland-marine policies.
• Maintains records of city-owned vehicles.
• Assists in maintaining detailed capital asset listings.
• Assists in preparing monthly department reports.
• Assists in preparing annual reports and audit workpapers.
• Performs the clerical and filing functions of the Finance Department.
• Works closely with other City departments, answering their questions regarding financial transactions, providing copies of supporting documentation, etc.
• Responds to customer inquiries in a courteous and prompt manner.
• Performs other duties and responsibilities as assigned.

ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS

List key relationships (to whom and the nature of the relationship) and leadership received and from whom associated with this position:

• Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.
• Ability to read, speak, write and understand English to communicate effectively and professionally with fellow employees, Boards and the general public via telephone, in written form or face-to-face.
• Ability to operate computer keyboard, calculator, telephone, , photocopier and similar electronic and manual office machines.
• Ability to sit for long periods of time for typing and computer work.
• Must not pose a direct threat to the health or safety of other individuals in the work place or citizens encountered during work.