Accounting Associate

at  Stanford University

INTRODUCTION:

This is a 2-year fixed term position.
Stanford University seeks people committed to excellence and to improving our world and, in turn, is dedicated to supporting its employees as they develop their careers and enrich their lives. Stanford’s Business Affairs provides administrative policies, infrastructure, systems, services, and support for the benefit of the university community.
Financial Management Services (FMS), a department within Business Affairs, is responsible for creating an ecosystem which promotes innovative and sound financial administration policies and practices that balance controls, compliance, and customer service. FMS is primarily responsible for financial policy oversight, quality assurance and financial services at Stanford University and its affiliated entities. It also serves as a liaison to the hospitals and the Stanford Linear Accelerator Center (SLAC). The FMS work environment is grounded by core values that include cultivating growth, celebration and appreciation, and collaborating with curiosity in order to nurture an inclusive environment where everyone is valued, respected, and can thrive.

EDUCATION & EXPERIENCE:

Associate’s degree or equivalent and two years’ work experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

JOB PURPOSE:

Provide accounting and finance-related support as part of the Card Services team to a department/unit, program or an accounting/finance function.

CORE DUTIES:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Review card transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
• Resolve transactional inquiries, escalate broader issues.
• Respond to transactional inquiries from campus users and card holders.
• Participate in new initiatives, and provide support as needed.
• Provide support across Payment Services teams as needed
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with university policies, and federal regulations and requirements.
• Perform Card Services operational responsibilities:
• Card application review and approval – ensure compliance of required training and financial approval authority limits
• Card Profile maintenance, cancel and reissue of cards
• Card Profile Change Requests review and processing
• Provide assistance with card delivery operations and card profile administration
• Perform cardholder outreach for renewal of cards and inactivity of cards
• Provide client support through Service Now system
• Assist in completing system testing as needed.
• Contribute to continuous improvement process efforts and special projects as needed.