DESCRIPTION:

Accounting Assistant to assist Accounting Manager in the handling of accounts payable, cash receipts, annual Form 1099s and other filings, assist with annual audit preparation and perform other accounting and administrative support. Performs routine and repetitive clerical accounting and bookkeeping duties following established procedures to accomplish duties.
- Report to Accounting Manager/Controller
-Help with Inventory
-Answer telephones, direct calls and take messages
-Contacting or returning phone calls for various queries and replies from messages
-Compile, copy, sort and file records of office activities, business transactions, and other activities
-Create file folders for new members, vendors, employees and any other folders that maybe needed.
-Sort incoming mail, open, date stamp, bank stamp, enter A/R, prepare bank deposits and organize and prepare outgoing mail.
-Communicate with members, employees, vendors and other individuals to answer questions or receive information.
Prepare monthly statements to fold, stuff, seal and postage stamp.
-Assist with preparation of outgoing checks to vendors, OYC’s, stuff, seal and postage stamp (A/P).
-Operate office machines, such as photocopiers, scanners, facsimile machines, voice mail system and computer.
- Assist Accounting Manager/ControlIer with employee records, form completion, signatures, scan, copy and filing.
-Assistance in maintaining and updating filing, mailing, contacts and database entry and information, including Jonas Accounting System.
-Review files, records and other documents to obtain information to respond to requests.
-Ship Store, assist with ordering, receiving, price tags, inventory, special orders
-Assist in keeping accounting office neat, clean and organized
-Assist Accounting Manager/ControIler with any request pertaining to accounting office needs
- Sort thru daily chits, make appropriate copies as needed
-Check and retrieve items from accounting box several times daily
-Assistance at end of year to ready for the next year, 1099’s, files, boxes, labels etc
-Assist with checking in Liquor orders
-Processes and records routine accounting transactions
-Sorts documents, selects correct accounts: post, verifies and balances debit and credit entries.
-Maintains records through filing, retrieval, retention, storage, compilation, coding and updating.
-Assist with the handling of AP and AR queries, special billing requirements and discrepancies
-Perform backup role for Accounts Payable, Receivable and Payroll
-Assist with monthly billing, aging receivables, collection letters and correspondence
-Operates computer to enter data into spreadsheet and/or database.
-Operates office equipment such as photocopier, fax machine, scanner and calculator
-Complies routine numerical information for report purposes, financials and operational reports; performs variance analysis.
-Perform clerical duties such as sorting mail, filing and typing, operates variety of general office equipment.

MINIMUM QUALIFICATIONS:

Six months to a year clerical/accounting related experience; Or, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Bachelor’s Degree preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

-Proficient in Jonas
-Knowledge of bookkeeping practices and principles
-Knowledge of basic business math
-Skill in maintaining accounting or bookkeeping records
-Skill in both verbal and written communication
-Excellent computer skills and the ability to learn quickly, proficient in Microsoft Word and Excel
-Detail oriented, confidentiality and thoroughness
-Developing Standards, analyzing information and reporting results
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Expected hours: 32 – 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In perso

Please refer the Job description for details