Accounts Payable (AP)

• Manage the full accounts payable cycle, from receiving and verifying bills to processing payments accurately and on time.
• Maintain and organize all accounts payable files, ensuring documentation is complete and easily accessible.
• Assist with internal and external audits of accounts payable records.
• Prepare and issue manual checks for payments to clients, vendors, and internal departments as needed.

Accounts Receivable (AR) & Deposits

• Oversee the accounts receivable process, preparing invoices and tracking incoming payments.
• Process all incoming deposits, including scanning checks, preparing deposit slips, making the deposit at the bank, and recording transactions in the accounting system.
• Support the monthly reconciliation of checks and assist in compiling monthly income reports to track revenue streams.
• Assist with the proper allocation of restricted funds, including grant funding, donations, and fundraiser checks.

Expense and Inventory Management

• Manage and review all employee expense reports submitted through the spend management system, ensuring compliance with company policy.
• Approve or reject expense submissions with clear and professional communication.
• Manage the agency’s gift card inventory, including tracking distribution, maintaining logs, and ordering new stock as needed.

Donations

• Accurately process and record all incoming donations, ensuring proper documentation for financial and development reporting.
• Assist fundraising committee with finance.

Misc

• Additional duties and responsibilities assigned.