REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Preferred Knowledge of:

• principles and practices of electronic bookkeeping;
• modern office practices, procedures and equipment, accurate keyboarding skills and extensive knowledge of computers;
• municipal finance related Acts and Regulations;
• principles and practices of accounting and auditing including general ledger, debit, credit, journal entries and audit procedures;
• development and use of complex spreadsheets;
• departmental goals, objectives, policies, and procedures; and
• policies and procedures of the work of the Municipality

Ability to:

• handle sensitive and delicate public relations situations with a high degree of professionalism and compassion;
• assist in the preparation of annual financial statements
• review, develop, test and maintain accounting systems;
• analyze and reconcile various accounts;
• prepare and review accounting entries;
• create accurate spreadsheets;
• Willingness to learn new technology or software;
• communicate orally in the English language with customers, clients, and the public;
• keep privileged information confidential;
• make decisions and exercise resourcefulness in meeting new problems;
• perform day-to-day administrative tasks such as maintaining information files and processing paperwork, providing information to supervisors, co-workers and outside organizations or citizens;
• review documents for completeness and accuracy;
• work under pressure handling problems, tasks, and changing priorities which come up simultaneously and/or unexpectedly;
• understand and follow oral and written instructions;
• develop specific goals and plans to prioritize, organize, and accomplish work;
• work independently, exercising sound judgment and common sense; and
• work effectively and maintain harmonious relationships with co-workers, management and elected officials

QUALIFICATIONS, SKILLS & EXPERIENCE:

• Completion of Grade 12 education
• Minimum 1-year municipal experience and 2 years experience in a similar accounting position
• Post-Secondary courses in Accounting or progression in an accounting program such as CPA
• Completion of a certificate or courses specific to Grant Writing preferred
• Microsoft Office training
• Strong writing skills including grammar and spelling
• Attention to details is essential.
• Strong research and analytical skills.
• Familiarity with MAIS software preferred
• Valid BC driver’s license
• Minimum typing speed of 50 words per minute with accuracy
• Ability to deal with the public effectively and courteously
• Ability to use discretion and maintain confidentiality
• Ability to work with others as a team
• Must display professional attitude and demeanor
  Interested candidates are invited to submit a detailed resume and cover letter outlining qualifications, experience, copies of applicable certifications, and letters of reference no later than 4:00 pm, Friday, June 27, 2025, to the attention of Ashley Williston, Director of Human Resources, City of Williams Lake, 450 Mart Street, Williams Lake, BC, V2G 1N3 - Fax (250) 392-8484, or email awilliston@williamslake.ca

GENERAL STATEMENT OF DUTIES:

Reporting directly to the Manager of Finance or designate, the Accounting Clerk/Receptionist performs a variety of accounting functions using established procedures, rules and practices. Duties include, but are not limited to: keeping accurate accounting records; preparation of accounts payable; posting records of collection; performing arithmetic computations; switchboard, cashier and counter inquiries; posting of journal entries; typing and secretarial duties of the finance department; keeping accurate accounting records.

MAJOR DUTIES AND RESPONSIBILITIES:

• Responsible for accounts payable, including day to day processing of invoices, date entry, reconciling supplier statements, preparation of accounts payable reports and dealing with suppliers
• Responsible for managing credit cards for the organization, and posting transactions.
• Post transactions to individual accounts and ledgers
• Assisting in posting moderate to routine utility and property tax adjustments
• Assisting in setting up of new utility accounts and module maintenance
• Entering a consumption data for metered commercial utility billing
• Collect payments for fees, rents, taxes, permits, deposits, and licenses
• Collect, prepare, verify and coordinate computer data relating to customer/vendor invoices, knowledge of accounts payable functions
• Responsible for BC Assessment Authority and Land Registry changes
• Trace lost invoices and payments using a computer database
• Responsible for administration of downtown parking rentals
• Posting of various departments journal entries
• Processing and entering of EFT payments
• Responsible for maintaining the mortgage holder database
• Enter and retrieve billing or payment data from computer terminal
• Respond to tax, utility, and general accounting inquiries, as well as assist with providing various reports to departments and organizations
• Create documents related to the work utilizing electronic spreadsheet programs
• Responsible for the administration and tracking of Grants
• Research and identify grant funding opportunities for community and regional projects and programs and communicate potential funding sources to appropriate staff.
• Provide regular updates on Grant status and update tracking document
• Assist with preparation of grant funding submissions for priority community projects and programs
• Maintaining calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports
• Prioritizing projects to keep multiple projects moving in a timely manner, meet deadlines and manager supplemental material required for proposals.
• Work with Project Managers to ensure deadlines are met.
• Sorting and distribution of departmental and organizational mail
• Responsible for custody and reconciliation of Petty Cash Fund
• Departmental telephone inquiries
• Operate and maintain a variety of office machines and equipment such as copier, fax machine, postage machine, computer and related word processing and spreadsheet software
• Maintain daily, bi-weekly, quarterly and annual reconciliations and reports for BC Transit
• Greet persons arriving at Municipal Hall, determine nature and purpose of their visit, and direct or escort them to specific destinations
• Responsible for ordering and pick up of office supplies and ensuring supply room is stocked and tidy
• Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively towards an efficient and effective work environment.
• Other related duties as required