Accounting Coordinator (Accounts Receivable & Collections Focus) at PLA Buyer LLC

Fort Smith, Arkansas, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Apr, 26

Salary

0.0

Posted On

20 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Billing, Collections, Excel, Oracle, Attention to Detail, Communication, Reliability, Expense Management, Vendor Payments, Data Entry, Documentation, Problem Solving, Customer Service, Financial Workflows, General Computer Operations

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Location: Southern Dallas, TX (Redbird Area) Job Type: Full-time Schedule: Hybrid (3 days in-office / 2 days remote) ABOUT THE ROLE We are hiring an Accounting Coordinator to support a busy logistics-focused accounting group in Dallas. This role is ideal for an experienced accounting professional who enjoys working with data, solving problems, and managing detailed financial workflows. In this position, you will keep invoices moving, customer information updated, and documentation organized. While the primary focus is on Accounts Receivable and Collections, you will also support Accounts Payable functions, giving you the chance to utilize your full range of accounting skills. WHAT YOU WILL DO Accounts Receivable, Billing & Collections: * Perform daily cash application and process/record adjustments and refunds. * Manage billing processes and investigate/resolve payment discrepancies. * Key credit/debit memos and adjustments. * Provide customers with documentation that supports invoices and adjustments. * Maintain customer information and set up new customers in the system (MAS/Oracle). * Assist with brokerage reporting by updating sales activity. Accounts Payable & Expense Management: * Expense Report Data Entry: Review, update, and reconcile expense spreadsheets (e.g., propane usage, utilities, pest control). * Enter vendor payments and reconcile vendor statements to internal AP records. * Prepare and execute payments to vendors. * Set up new vendors and communicate to obtain W-9s and tax documents. * Match invoices and ensure proper documentation is attached. * Assist with general cleanup work, spreadsheet updates, and document tracking. WHAT YOU BRING * Experience: 5+ years of experience in accounting or accounts receivable is required. * Excel Skills: Must have advanced Excel proficiency, specifically the ability to use VLOOKUP and create Pivot Tables to analyze data. * System Knowledge: Experience with accounting systems is required (Oracle experience is highly preferred). * Technical Proficiency: Strong general computer operations skills, including Microsoft Office (Outlook, Word) and comfortable adapting to new software. * Education: Associate degree in Accounting, Business, or a related field. Key Attributes: * Attention to Detail: Comfort working with numbers and reviewing documentation for accuracy. * Communication: Clear written and verbal communication skills for interacting with customers and vendors. * Reliability: A dependable team player willing to ask questions and accept feedback. WHAT WE OFFER * Weekly Pay – Get paid on time, every week. * Daily Pay Option – Access your earnings before payday. * PTO (Paid Time Off) * Full Benefits – Medical, Dental, and Vision Insurance. * Medical: 3 plan options through Blue Cross Blue Shield with low weekly premiums starting at $28.75. * Vision: $10 eye exams and $150 frame allowance through Superior Vision by MetLife starting at $1.46 per week. * Dental: 100% preventive care coverage with MetLife plans starting at $5.76 per week. * Health Savings Account (HSA) – Company contribution up to $750 annually with tax-advantaged savings. * 401(k) with Company Match. * Prescription Drug Coverage – Low copays starting at $10 for generic medications. * FREE Life Insurance & AD&D – Basic coverage provided at no cost upon employment. * Voluntary Short-Term Disability (STD) – Income replacement up to 60% of weekly covered earnings (max $1,500 weekly) for a non-work-related injury or illness. * Employee Assistance Program (EAP) – Free and confidential support for work stress, grief, legal/financial issues, and more. * Additional Voluntary Benefits – MetLife Legal, Identity Theft Services, and Pet Insurance with ASPCA. WORK ENVIRONMENT & PHYSICAL DEMANDS * Environment: This role operates in a professional, climate-controlled office environment. The noise level is generally low to moderate. Physical Requirements: * Stationary Work: Must be able to remain in a stationary position (sitting) for 50% or more of the time while using a computer. * Manual Dexterity: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer. * Movement: Occasionally required to stand, walk, bend, or reach to access files or office equipment. * Lifting: Ability to occasionally lift and/or move up to 10–20 lbs (e.g., files, paper boxes, or office supplies). PLA and its Family of Companies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you need assistance or accommodation during the application process because of a disability, it is available upon request by contacting Hiring@Propak.com. The company is pleased to provide such assistance, and no applicant will be penalized because of such a request.

Responsibilities

The Accounting Coordinator will manage accounts receivable and collections, ensuring invoices are processed and customer information is maintained. Additionally, the role includes supporting accounts payable functions and expense management.