OPPORTUNITY:

Gateway Logistics is a fast-growing, Texas-based freight forwarding company with multiple locations. We pride ourselves on providing exceptional customer service while equipping our employees with the tools and resources necessary to maintain this standard. If you’re passionate about logistics, eager to learn, and thrive in a fast-paced team-oriented environment, we want to hear from you.

JOB DESCRIPTION:

Gateway is seeking a detail and process-oriented person to join the Gateway Accounting team that can handle responsibilities for both Accounts Receivable and Accounts Payable. The Accounting Coordinator (AP/AR) manages the full accounts receivable cycle, including auditing and delivering customer invoicing, collecting past due A/R, and posting cash receipts. This role will also be tasked with managing the full A/P cycle, including invoice processing, payment preparation, and vendor communications. Further responsibilities involve account reconciliations, processing credit applications, supporting special projects, resolving discrepancies, and ensuring compliance with internal controls. The ideal candidate will have 3-5 years of A/P and A/R experience, strong attention to detail, and excellent communication skills that will develop strong communication with client contacts and ensure financial security through internal controls. Experience using NetSuite and working in the Freight and Transportation industry is preferred.

QUALIFICATIONS:

• Education: High school or equivalent (Required)
• Experience:
  · 3-5 years of overall A/R and A/P experience
  · Thorough knowledge and understanding of both the A/R and A/P processing cycle.
  · Preferred: Proficiency with NetSuite
  · Preferred: Experience in the Freight and Transportation Industry
  · Skills
  o Strong analytical and mathematical abilities.
  o Excellent verbal and written communication skills.
  o Proficient with computers and corporate automated reporting systems.
  o Ability to manage multiple priorities and meet deadlines.
  o Hands-on self-starter with the ability to effectively follow difficult issues to resolution.
  o High attention to detail and strong processing skills.

ADDITIONAL REQUIREMENTS:

• Ability to work at a desk for extended periods and successfully operate in an office setting, moving throughout the environment and communicating effectively both in person and electronically.
• Proficient use of office equipment, including documents and file management, proper computer handling, and familiarity with programs such as Microsoft 360.
• Adequate vision and manual dexterity for document reading, data entry, and processing financial records, as well as the ability to perform complex arithmetic calculations and prepare detailed analytical financial reports.
• Fluency in presenting ideas and technical information, and the ability to communicate effectively with individuals at various levels, including customers, vendors, lenders, regulatory agencies, management, and internal personnel.

OUR PURPOSE:

At Gateway Logistics, we specialize in providing comprehensive supply chain solutions and tailored logistics strategies. We are a dynamic team of logistics experts committed to excellence in service, with a focus on growth and development for our employees, customers, and partners. We are dedicated to helping everyone reach their fullest potential by fostering a collaborative and supportive work environment.

KEY RESPONSIBILITIES:

• Customer Invoicing & Audit: Audit and ensure the timely and accurate delivery of all customer invoices, ensuring they align with contract terms and pricing agreements.
• Invoice Processing & Discrepancy Resolution: Process and verify all customer and vendor invoices, addressing discrepancies to prevent delays in payments or collections.
• Accounts Receivable Collection: Manage the collection of past due accounts receivable, proactively contacting clients to resolve outstanding balances and maintain cash flow.
• Accounts Payable Cycle Management: Oversee the full accounts payable process, ensuring timely payments are made and all invoices comply with company policies.
• Cash Receipt Posting: Accurately post all incoming cash receipts to the appropriate accounts, ensuring proper allocation and documentation for record-keeping.
• Payment Processing: Prepare and process payments, including checks, wires, and electronic disbursements, ensuring accuracy and timeliness.
• Account Reconciliation: Perform regular reconciliations of accounts to verify accuracy, identify discrepancies, and ensure financial records are consistent.
• Vendor Communication & Relationship Management: Establish and maintain direct communication with client A/P contacts, fostering positive relationships and addressing inquiries promptly.
• Internal Control & Financial Security: Follow internal accounting controls to safeguard the financial integrity of the organization and ensure compliance with all security measures.
• Team Collaboration: Contribute to the team’s success by actively participating in department initiatives, completing tasks, and supporting colleagues as needed.
• Confidentiality Management: Safeguard the organization’s sensitive information by adhering to confidentiality protocols and ensuring that data is handled with care.