Accounting & HR Operations Specialist at IYRS School of Technology & Trades

Newport, Rhode Island, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jan, 26

Salary

0.0

Posted On

02 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, HR Support, Payroll Processing, Accounts Payable, Cash Management, Bank Reconciliation, Journal Entries, Employee Onboarding, Benefit Enrollment, Communication, Organizational Skills, Detail-Oriented, Team Collaboration, Vendor Communication, Office Operations, Event Support

Industry

Education Administration Programs

Description

Description Organizational Overview IYRS School of Technology & Trades is the premier marine trades and advanced technologies career school. Located in the heart of downtown Newport, RI, IYRS leads the region and nation in academic outcomes related to skilled-workforce training, retention, graduation, and employment rates. IYRS School of Technology & Trades is the only accredited private non-profit career school in Rhode Island recognized by the Department of Education. Our 3-acre harbor-front campus houses amazing facilities with traditional and state-of-the-art equipment. Our mission is to empower students through immersive, hands-on innovative learning to realize their full potential. IYRS offers four certificate programs for people interested in careers in marine trades and advanced technologies. IYRS students are passionate about thinking and working through hands-on learning to develop skills and problem-solving abilities. IYRS was named a Best Maker School by Newsweek Magazine in 2021. What We’re Looking For The ideal candidate is someone who takes initiative, is highly reliable, and thrives in a team-oriented environment. You should be comfortable juggling multiple priorities, learning new systems, and supporting staff across the organization with professionalism and warmth. Requirements About the Role The Accounting & HR Operations Specialist plays a key role in managing day-to-day financial operations, payroll processing, and HR support for our organization. This position ensures accuracy and compliance across accounts payable, cash management, payroll, and month-end close activities while providing administrative support to maintain smooth office operations. The ideal candidate is detail-oriented, organized, and thrives in a collaborative environment. Key Responsibilities Accounts Payable & Cash Management Enter and monitor invoices across multiple entities Process biweekly check runs and manage credit card transactions Handle bank deposits and vendor communications Support merchandise sales and related financial tracking Payroll & HR Support Onboard new employees and manage benefit enrollments via Employee Navigator Maintain employee records and timesheets in Paylocity Process biweekly payroll and related journal entries Administer 403(b) contributions and reporting Month-End & Quarter-End Close Perform bank reconciliations across all accounts and entities Create and post journal entries Reconcile balance sheet accounts and intercompany transactions Audit & Compliance Prepare year-end reconciliations and respond to auditor requests Assist with 990 preparation and PBC documentation Ensure timely filing of organizational registration forms General Office & Organizational Support Coordinate annual Workers Comp audit Oversee office equipment maintenance and supply ordering File AP and HR documents Provide support at organizational events and serve as a resource for staff inquiries Qualifications Bachelor’s degree in Accounting, Finance, or related field preferred Minimum 3–5 years of accounting experience; HR or nonprofit experience a plus Proficiency in Intacct (preferred), Paylocity, and Employee Navigator Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to work independently and collaboratively across departments Compensation and Benefits Competitive salary, commensurate with experience. Paid holidays, vacation, personal, and sick time Health, dental, and vision insurance Health Reimbursement Account and Health Savings Account Retirement plan with company match

Responsibilities

The Accounting & HR Operations Specialist manages day-to-day financial operations, payroll processing, and HR support. This role ensures accuracy and compliance across accounts payable, cash management, payroll, and month-end close activities while providing administrative support.