Accounting Manager at Northwest Youth Services

Bellingham, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

91266.0

Posted On

08 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting Operations, Grant Billing, Payroll Processing, Accounts Payable, Accounts Receivable, Financial Reporting, GAAP Compliance, Internal Controls, Supervision, Communication, Attention to Detail, Organizational Skills, Accounting Software, Process Improvement, Audit Support, Team Collaboration

Industry

Civic and Social Organizations

Description

Position Title: Accounting Manager Location: Admin Office, Bellingham, WA Reports to: Director of Finance and Operations Team: Finance and Operations; two accounting associates report to this position Hours: 40 hours per week Salary Range: $76,440 - $91,266 NWYS Mission At Northwest Youth Services, we affirm youth experience and autonomy as we work together to foster collective healing and justice in order to dismantle the systems of oppression that perpetuate youth homelessness. Job Overview The Accounting Manager owns day-to-day accounting operations and grant billing. This role leads the monthly close, supervises two Accounting Associates, and ensures accurate AP, AR, payroll, and general ledger activity. The Accounting Manager prepares timely and reliable financial information, manages compliant grant billings and drawdowns, and strengthens internal controls in alignment with GAAP and OMB Uniform Guidance. The role partners with program and development teams to keep grant budgets, billings, and reports accurate and on time. Key Responsibilities Accounting Operations and Close * Lead the monthly, quarterly, and year end close. Prepare and review journal entries, reconciliations, schedules, and workpapers. * Maintain the general ledger, chart of accounts, and cost allocation structures for programs and grants. * Produce timely internal financials, account analyses, and variance notes for leadership review. Grant and Contract Billing * Prepare compliant grant and contract billings, drawdowns, and financial reports. * Monitor allowability, period of performance, match, and documentation standards under OMB Uniform Guidance 2 CFR 200 and funder rules. * Maintain billing calendars and coordinate with program staff to confirm units of service and supporting documentation. AP, AR, and Payroll/HR * Oversee AP, AR, and payroll processing with strong internal controls and segregation of duties. * Review weekly AP runs, deposits, receivables aging, and payroll registers. * Ensure timely vendor payments, cash receipts application, and issue resolution. * Assist with employee onboarding and offboarding, as well as benefit and payroll changes. Cash, Controls, and Compliance * Perform or review cash reconciliations, credit card reconciliations, and petty cash controls. * Maintain written accounting procedures that reflect GAAP, internal policies, RCWs and WACs where applicable, and funder requirements. * Support compliance with business licenses, taxes, and filing calendars in coordination with the Director. Audit and Filings * Prepare audit schedules and respond to auditor requests. * Support the Director on the annual audit, single audit when applicable, and Form 990 preparation. Systems and Process Improvement * Administer accounting systems and related tools. * Drive workflow improvements for purchasing, expense management, timekeeping, and grant tracking. * Partner with IT or vendors on upgrades and integrations to improve accuracy and efficiency. Supervision and Collaboration * Supervise two Accounting Associates. Set clear goals, assign work, review outputs, and provide coaching and training. * Partner with Program Directors and Development to align budgets, actuals, and billing requirements. * Provide responsive customer service to internal stakeholders and represent Finance with professionalism. Other * Support budgeting and forecasting tasks as assigned by the Director. * Perform special analyses and other duties as needed. Minimum Qualifications * Bachelor’s degree in accounting, finance, or a related field, or equivalent experience. * Four or more years of progressive accounting experience including month end close and reconciliations. * Nonprofit grant billing experience and working knowledge of OMB Uniform Guidance 2 CFR 200. * Solid GAAP knowledge and experience with internal controls and audit support. * Proficiency with accounting software such as QuickBooks or Sage Intacct, Microsoft Excel, and common AP, payroll, and expense tools. * Supervisory or lead experience, or clear readiness to supervise a small team. * Strong attention to detail, organization, and communication. Ability to explain accounting matters in plain language. Preferred Qualifications * CPA or progress toward certification. * Experience with Washington public funders and related compliance requirements. * Experience with cost allocation, time and effort, and unit-based billing. * Experience improving or implementing accounting systems and integrations. * Familiarity with HRIS and payroll platforms such as Paylocity, ADP, or equivalent. Physical Demands This is primarily a sedentary, office-based position. The employee must be able to: * Remain in a stationary position for extended periods to work at a computer. * Operate a computer and other standard office equipment. * Communicate effectively in person, over the phone/virtual platforms, and in writing. * Occasionally move about the office, attend on-site meetings, and travel between local program sites or partner locations. * Occasionally lift and/or move materials such as files or equipment (generally up to 20 – 25 pounds). Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions, consistent with the Americans with Disabilities Act (ADA) and the Washington Law Against Discrimination (WLAD). Benefits * Earn paid time off based on hours worked * Medical, vision, and dental insurance benefits begin first of the month following date of hire (positions at or above 0.75 FTE) * Voluntary life, critical illness, supplemental vision, long term disability, and accident insurance eligibility begins first of the month following date of hire (positions at or above 0.75 FTE) * Simple IRA Retirement plan with match up to 3% of employee contributions, per pay period, after first year of employment * NWYS sponsored Employee Assistance Program (EAP) * Annual Healing Fund stipend * Two paid holidays Equal Opportunity Statement Northwest Youth Services is an Equal Opportunity employer. Employment decisions are based on qualifications without regard to race, color, sex, religion, national origin, citizenship, age, marital status, veteran status, disability, political ideology, sexual orientation, or any other legally protected status.

Responsibilities

The Accounting Manager oversees day-to-day accounting operations and grant billing, leading the monthly close and supervising two Accounting Associates. This role ensures accurate financial reporting and compliance with GAAP and OMB Uniform Guidance.