Accounting Officer (Receiving) at Fairfield Inn Suites by Marriott Harrisburg International Airport

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Multitasking, Microsoft Office, BirchStreet, Inventory Management, Quality Control, Cash Handling, Communication, Problem Solving, Organization, Time Management, Teamwork, Food Safety, Record Keeping, Customer Service, Security Procedures

Industry

Hospitality

Description

JOB SUMMARY Responsible of supervising and oversee daily operations of Store & Receiving, cover duties whenever is needed in section to ensure hotel operation to run in smoothly manner under any circumstances. DUTIES AND RESPONSIBILITIES - RECEIVING Sorting all the Food / Non-Food POs printed on day before for sorting in supplier’s alphabetical order into segmentation wooden box for next day receiving. Perform Receiving function of tally PO and checking on the quality of goods received. Verify quantity received against existing PO to ensure the receiving deviation not to above $50 variance, else goods will be rejected or follow up to get user department to raise additional REQ if agreeable to receive after consult respective department. Check on the goods quality upon received to ensure the it meet our requirement, always to check with user department if unsure Temperature taking for at least 5 items per day on the chilled / frozen pork, beef, poultry or processed foods and etc to make sure the temperature of the products were received under acceptable condition align with LSOP guideline. Arranging the suppliers to put the goods delivered on designated racks or trolleys for each kitchen belongs for portering. Chop receiving stamp on the invoice received with receiver’s signature. Return the supplier copy to them and keep the original copy for invoice booking on BSS (BirchStreet system). Each set of the invoices must be attached together with PO and for AP submission. Call the suppliers to check on the delivery status whenever late / no delivery, shortage of received goods etc and follow up with necessary action. Inform Purchasing on the issues regard to quality or frequently late delivery to let them communicate with supplier to improve it. Advise users department of those undelivered product or out of stock product so that they aware of the condition and make any necessary replacement stock. Collate all the invoices received on the day, booking the invoices into BSS and summarize the stack to pass to Accounts. Generate Weekly receiving variance report to be sent to related HOD and DOF for voting approval. To close the unnecessary POs in BSS on monthly basis. Obtain Halal Chef’s signature on Halal related invoice and scan copy to Public drive for audit records. Prepare Food & Beverage accrual invoices summary for month end submission; inform user department to accrue for non-food invoices while still pending on hand. Keep clean and tidy of the Receiving area. Any other duties as may be assigned from time to time DUTIES AND RESPONSIBILITIES - BEVERAGE STORE Withdraw store keys (R12/R82) from the security checkpoint upon arrival. Store keys have to be returned to security checkpoint after the day duty is completed. Physically receive and store all beverage items neatly to their respective indicated labelled location on shelves. Stock received to be unpacked and put on the rack in proper manner. Print out all authorized REQ (Issue Request) from BSS for preparation of packing the stock for the requesting kitchens or outlets. No issuing to the kitchens or outlets if REQ still pending for authorization as per LSOP. Regularly monitoring the expiring/ slow or non-moving stock and report to Accounts for action to be take out from store to avoid spoilage and disposal. To ensure and exercise storeroom security with locks and key on cages and doors whenever storekeeper leave the storeroom. To ensure the store stocks are replenish and maintain as per par stock level for operation. To assist in conducting inventory check during month end according to Marriott Standard; any variances should be addressed and reconciled immediately. Maintain clean and orderly storeroom, refrigerators, freezers, and work areas. Follow clean-as-you-go policy at all times. To close the unnecessary Store REQs in BSS on monthly basis. Cash/Bank Handling Process all payment methods in accordance with Accounting procedures and policies. Follow property control audit standards and cash handling procedures (e.g., blind drops). Count bank at end of shift, complete designated cashier reports, resolve any discrepancies, drop off receipts, and secure bank. Obtain assigned bank and ensure accuracy of contracted monies, obtaining change required for expected business level, and keeping bank secure at all times. Transport bank to/from assigned workstation, following security procedures. Set up and organize cashier workstation with designated supplies, forms, and resource materials; and maintain cleanliness of workstation at all times. 11. To ensure and follow established procedures and compliance as per LSOP guidelines. 12. Any other duties as may be assigned from time to time. JOB REQUIREMENTS Meticulous with attention to details. Minimum GCE 'O' levels Able to multitask Speed and accuracy in terms of work quality Experience with Microsoft Office and Birchstreet At least 3 year of relevant experience would be preferred At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you. JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand’s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

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Responsibilities

The Accounting Officer (Receiving) is responsible for supervising daily operations of Store & Receiving, ensuring smooth hotel operations. Key tasks include sorting purchase orders, verifying received goods, and managing inventory and cash handling.