Accounting & Operations Coordinator at Protect Environmental

Mount Olive, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Mar, 26

Salary

28.0

Posted On

14 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Attention to Detail, Financial Management, Customer Service, Administrative Support, Scheduling, Microsoft Office Suite, Excel, Accounts Receivable, Cash Handling, Payment Processing, Service Titan, Bank Reconciliation, Proposal Drafting, Contract Review

Industry

Environmental Services

Description

Protect Environmental impacts communities. Our mission is to create healthy, safe, clean, and sustainable indoor environments across the United States. The Accounting & Operations Coordinator in the Flanders, NJ area to join our team. In this role, you will be contributing with managing financial transactions, supporting laboratory payment processes, and providing administrative and customer service support during slower operational periods. This hybrid position ensures smooth day to day operations across multiple departments, balancing accuracy in financial management with responsiveness to customer and team needs. If this is something you are interested in, apply today! \n Operations Process cash deposits from previous day’s installations and testing. Record and reconcile checks mailed by customers. Manage checks rejected or not scanned, ensuring proper resolution. Process permit payments in compliance with regulatory requirements. Handle previous day’s accounts receivable within Service Titan software. Maintain accurate accounts receivable records and follow up on outstanding balances. Process customer refunds in accordance with company policy. Conduct bank deposits 3–4 times per week, ensuring accuracy and timeliness. Conduct reconciliation of Accounts Receivable to General Ledger for local office. Laboratory Support Prepare and provide Pro Lab spreadsheets to external customers for billing of test results. Review completed CRMs (Continuous Radon Monitors) and charge affiliated home inspection companies accordingly. Process shipment charges prior to sending packages, including entering credit card information into Service Titan and generating customer invoices. Mark results as paid in the system to enable timely release of test outcomes. Issue and manage checks for postage due accounts at the post office and for the Department of Environmental Protection (DEP) when required. Hybrid/Overflow Duties (Slow Periods) Customer Support & Communication: Manage incoming inquiries, assess customer needs, provide accurate information, and build sustainable relationships. Administrative Coordination: Draft proposals, contracts, and paperwork; proofread job contracts; review permits for subcontractors; and maintain organized records in the company’s CRM. Scheduling & Reporting: Liaise between estimators and customers to schedule jobs, create daily schedules, manage appointments, process orders, and prepare monthly reports. Other duties as assigned. Required Skills/Abilities: Strong organizational skills with the ability to manage multiple priorities. Excellent communication skills for customer interaction and internal coordination. Attention to detail with a commitment to accuracy in both financial and administrative tasks. Ability to adapt to hybrid responsibilities and support overflow duties during slower periods. Proficient in Microsoft Office Suite, specifically Excel Ability to coordinate and communicate efficiently with multiple moving parts and various levels of management and team members. Physical Demands and Work environment This job operates primarily in an office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. Prolonged periods of sitting at a desk and working on a computer. Must be able to regularly lift 25 pounds. Education and Experience Associate degree preferred. Experience in accounts receivable, cash handling, and payment processing. 5+ years of bookkeeping and/or full-cycle accounts receivable experience. Experience applying payments to open invoice balances and reconciling bank deposits to invoiced amounts. Familiarity with Service Titan or similar financial/operating software. \n $24 - $28 an hour This position offers competitive compensation starting at $24.00 an hour. Compensation varies based on skill, experience, and location This position is also eligible for competitive benefits and travel reimbursement. \n Benefits and Perks Protect Environmental provides comprehensive benefits to full time employees, including: • Health, Dental and Vision Insurance • Short- and Long-Term Disability • Life Insurance • 401(k) Plan with Company Match • Paid Time Off • Company Paid Holidays Company Background Protect Environmental is a national leader in the environmental consulting and construction industry, focusing on radon and chemical vapor intrusion management. With a proven track record spanning 38 years and more than 200,000 completed projects in all 50 U.S. states and 2 U.S. territories, the company provides expert service from its trusted professionals to provide peace of mind protection to property owners seeking to build and maintain healthy, safe, and sustainable indoor environments. Visit About Team Green to learn more. EEO Statement Protect Environmental is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Protect Environmental strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of age, ancestry, color, creed, physical or mental disability, familial status, gender, gender expression, gender identity, genetic information, height or weight, marital status, national origin, race, religion, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, veteran or military status, or any other characteristic protected by federal, state, or local law. NO AGENCIES PLEASE! Agencies are hereby specifically directed NOT to contact Protect Environmental employees directly in an attempt to present candidates. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Responsibilities

The Accounting & Operations Coordinator will manage financial transactions, support laboratory payment processes, and provide administrative and customer service support. This role ensures smooth day-to-day operations across multiple departments.