Accounting Operations & Payroll Specialist at Uptime Crew

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

0.0

Posted On

13 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Accounts Payable, Accounts Receivable, Tax Compliance, Reconciliation, Vendor Management, Timekeeping, Data Accuracy, Financial Reporting, GAAP, IFRS, Communication, Problem-Solving, Organizational Skills, Attention to Detail, Interpersonal Skills

Industry

Description

TITLE: Accounting Operations & Payroll Specialist REPORTS TO: Accountant  LOCATION: Remote - Must be able to work U.S. Eastern Time zone (8am -5pm) POSITION: Full-time, Occasional long hours and weekend work may be required.  Job Summary: The Accounting Operations & Payroll Specialist supports end-to-end payroll timekeeping, vendor management, accounts payable/receivable, and state tax compliance across ADP Workforce Now, Deel, Fieldglass, Salesforce, and related systems. The role ensures accurate data entry, reconciliations, and reporting; maintains organized documentation for audits; and partners closely with HR and Finance to uphold GAAP/IFRS and regulatory requirements. Key Responsibilities: * Timekeeping & Payroll: Validate and enter hours; maintain earnings/deduction records; organize/distribute confidential payroll reports; administer HSA (Optum) manage reports. * ADP/Systems: Collect consultant hours and vendor invoices; manage workflow approvals for timesheets/expenses; maintain vendor profiles; assist with 1099s and year-end payroll reporting. * Tax Compliance: Monitor/track state tax notices; maintain records for audit; monitor Smart Compliance for Tax IDs/filings; assist with WA L&I quarterly filings and other state-level requirements. * Accounts Payable: Maintain VMS and vendor folders; add vendor bills to accounting software/shared drives; validate payment readiness. * Accounts Receivable: Finalize expense reports and upload to Salesforce; validate Fieldglass data; review contract billing terms; prepare/update billing schedules and reconciliations; reconcile incoming payments; maintain payment reports; perform overdue follow-ups. * Documentation & Operations: Maintain organized OneDrive and system documentation; support day-to-day accounting operations; ensure adherence to company policies and GAAP/IFRS; handle problem-solving, research, and employee inquiries; perform additional tasks as assigned. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working across multiple functions to support operational success Qualifications: * 2–4 years in payroll/AP/AR or accounting operations. * Bachelor's degree in accounting, Finance, Business Administration, or equivalent. * Experience with ADP Workforce Now, Deel, Fieldglass, Salesforce (billing/expense), and Microsoft 365 (Excel, OneDrive). * Knowledge of state payroll/tax compliance (Smart Compliance, WA L&I), 1099 and year-end processes. * Strong data accuracy, confidentiality, and reconciliation skills. * Fluent in English (written and verbal). Skills & qualities  * Communication: Clear, concise business English for reports and correspondence.  * Resilience: Ability to manage changing priorities and heavy workloads.  * Decision-Making: Strong judgment and problem-solving skills.  * Interpersonal Skills: Comfortable working with diverse internal and external stakeholders.  * Organizational Skills: Ability to manage multiple priorities effectively.  * Teamwork: Collaborative approach to achieving departmental goals.  * Process-Oriented: Adherence to established systems and compliance standards.  * Attention to Detail: Essential for accuracy and meeting deadlines.    Physical demands  Occasionally standing, walking, sitting, and lifting to 20 pounds. 

Responsibilities

The role manages end-to-end payroll, timekeeping, and tax compliance across various platforms including ADP and Deel. It also handles accounts payable and receivable functions, ensuring accurate billing and adherence to GAAP/IFRS standards.