Accounting Operations Specialist at STgenetics

Middleton, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Sep, 26

Salary

0.0

Posted On

20 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Procurement, Vendor Management, Microsoft Excel, Bookkeeping, Financial Operations, ERP Systems, LIMS, ISO17025 Compliance, Inventory Management, Data Validation, Budget Monitoring

Industry

Research Services

Description

POSITION SUMMARY The Accounting Operations Specialist plays a critical role in managing and optimizing the laboratory’s financial and operational workflows. This position is responsible for overseeing complex invoicing processes, supporting procurement and vendor management, maintaining audit-ready documentation, and ensuring accurate financial data across multiple systems. Reporting to the Director of Operations, this role partners closely with Finance and laboratory teams to improve efficiency, maintain compliance with ISO standards, and support the day-to-day financial operations that drive business performance. At STgenetics, we are revolutionizing the future of agriculture and animal genetics through cutting-edge technology, innovation, and a deep commitment to excellence. As the global leader in livestock reproductive solutions, we empower our team to push boundaries and make meaningful contributions to an industry that feeds the world. When you join STgenetics, you become part of a forward-thinking organization where innovation rules and your unique talents are not only valued but celebrated. We foster growth and offer global opportunities to shape the future of genetics. If you’re ready to make an impact, grow your career, and work with a passionate team dedicated to pioneering genetic advancements, we invite you to be part of our journey. Primary Roles and Responsibilities * Laboratory Financials and Procurement * Generate complex invoices by pulling and validating data from multiple systems and sources * Manage large datasets using Excel and other data management tools to ensure accuracy and efficiency * Maintain organized financial and operational records to support ISO17025 audits and compliance requirements * Monitor and support adherence to the laboratory’s annual operating budget * Oversee inventory management, including ordering, receiving, and tracking supplies and consumables * Collaborate with Finance on purchasing processes and vendor coordination, including negotiating terms where appropriate * Identify and implement improvements to existing invoicing and financial workflows * Assist in the preparation and review of expense reports * Participate in continuous improvement initiatives to enhance operational efficiency Sample Reception Support * Serve as a specialist for designated high-priority workflows within sample reception * Provide backup support for general sample reception functions as needed * Perform additional duties as assigned Minimum Qualifications * * High school diploma or equivalent required * 3+ years of experience with Microsoft Office Suite, including strong Excel skills * 3+ years of bookkeeping, accounting, or financial operations experience * Experience working with ERP systems (Dynamics, Business Central, SAP, Oracle, or similar) preferred * Experience with LIMS or similar laboratory systems preferred * Strong attention to detail and exceptional organizational skills * Ability to manage multiple priorities and large datasets with a high degree of accuracy * Comfortable working in a scientific or laboratory environment PREFERRED QUALIFICATIONS * Knowledge of ISO17025 standards and audit processes * Experience in laboratory, agriculture, or dairy industry environments * Proven ability to improve processes and drive operational efficiencies STgenetics® is an Affirmative Action EEO employer We are an equal opportunity employer and all qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. STgenetics® is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at STgenetics® via-email, the Internet or directly to hiring managers at STgenetics® in any form without a valid written agreement in place for that specific position will be deemed the sole property of STgenetics®. As a result, no fee will be paid in the event the candidate is hired by STgenetics®.

Responsibilities

Manage complex invoicing, procurement, and vendor coordination to optimize laboratory financial workflows. Ensure audit-ready documentation for ISO standards and provide specialist support for sample reception workflows.