Accounting & Payroll Operations Specialist at Wealth Without Wallstreet

, , United States -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

0.0

Posted On

19 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Payroll, QuickBooks Online, Excel, Attention to Detail, Documentation, Financial Operations, Compliance, Commission Reporting, Investor Payments, SOPs, Multi-Entity Management, Reconciliation, Journal Entries, Audit-Ready Books, Life Insurance Commission

Industry

Financial Services

Description

Accounting & Payroll Operations Specialist Wealth Without Wall Street / Strategic IBC About the Role We are seeking an experienced Accounting & Payroll Operations Specialist to serve as the financial operations backbone of a growing, multi-entity organization. This role owns accounting execution, payroll, commission reporting, and investor payments with a strong emphasis on accuracy, timeliness, and documentation. This role reports directly to the Fractional CFO and works closely with Operations and Leadership to ensure financial clarity and confidence. Core Responsibilities Accounting & Financial Operations Manage daily transaction coding and reconciliation in QuickBooks Online across multiple entities Owns the monthly close process including journal entries, reconciliations, and intercompany activity Prepare monthly financial statements and supporting schedules Maintain clean, audit-ready books Payroll & Compliance Run payroll across multiple entities with accuracy and consistency Maintain payroll setup, updates, and compliance documentation Manage W-9 collection and 1099-NEC preparation Serve as the point of contact for payroll-related questions Commissions & Investor Payments Collect and validate life insurance commission data from multiple carriers Prepare accurate commission and affiliate payment reports Process debt fund investor payments accurately and on time Maintain documentation and audit trails for all payments Process Ownership Document, maintain, and improve SOPs across accounting, payroll, commissions, and investor payments Reduce leadership involvement through clean systems and proactive execution What Success Looks Like Payroll runs accurately and consistently Commission reporting is clean, trusted, and timely SOPs are documented, improved, and followed Leadership is no longer involved in day-to-day financial operations Required Experience Experience supporting 3-5+ entities 3–5+ years accounting and/or payroll experience Strong QuickBooks Online proficiency Strong Excel skills High attention to detail and ownership mindset To Apply Applicants must: Complete the Culture Index Submit a resume Applicants who do not complete both will not be considered.

Responsibilities

The role involves managing daily transaction coding and reconciliation, overseeing the monthly close process, and ensuring payroll accuracy across multiple entities. Additionally, the specialist will document and improve standard operating procedures to enhance financial operations.