Accounting & Payroll Specialist (QuickBooks, AP/AR) — Remote at PHOENIX GLOBAL FREIGHT GROUP S.A.

Quito, , Ecuador -

Full Time

Start Date

Immediate

Expiry Date

10 May, 26

Salary

0.0

Posted On

09 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Payroll, QuickBooks, Excel, AP, AR, Invoicing, Collections, Vendor Management, Financial Reporting, Data Cleanup, Workflow Improvement, Attention to Detail, Communication

Industry

Description

About the Client PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a finance operator who can take ownership of the day-to-day accounting workflow, keep the books clean, and bring structure to finance operations. This is a hands-on role. We’re looking for someone plug-and-play who can run end-to-end accounting tasks and keep things organized without constant oversight. Why This Role Exists The business needs someone to own finance operations end-to-end: AP, AR, invoicing in QuickBooks, payroll processing support, Excel-based reporting, and monthly close tasks. The goal is to reduce bottlenecks, keep finance predictable, and give leadership clean visibility. What You’ll Own (Responsibilities) AP / AR + day-to-day accounting Own accounts payable and receivable workflows end-to-end Send invoices from QuickBooks, track collections, and follow up on aging AR Process vendor bills, manage payments, and keep AP organized and accurate Maintain clean records and documentation across transactions Payroll coordination Support payroll processing (including time adjustments, validations, and accuracy checks) Maintain payroll-related documentation and ensure inputs are consistent and clean Monthly reporting + close support Prepare monthly financial reports for leadership Support monthly close tasks and ensure books are updated and accurate Keep reconciliations organized and up to date (bank and key accounts as needed) Excel operations Work comfortably in Excel (data cleanup, formatting, transposing datasets, building recurring reports) Turn messy inputs into usable reporting for finance and leadership Structure + workflow improvement (light systems) Create simple checklists, templates, and repeatable workflows to reduce errors Improve consistency and clarity across finance operations (without needing to “build a full finance org”) What Success Looks Like First 30–60 days Invoicing, collections, and bill pay are running consistently Payroll adjustments and validations are handled reliably Finance data is organized, up to date, and easy to audit internally Leadership receives clean monthly reporting on time 3–6 months Finance workflows are standardized with checklists and clear routines AR/AP performance improves (fewer misses, cleaner tracking, faster follow-ups) Monthly reporting and close tasks are predictable and low-friction Requirements Proven experience owning end-to-end accounting operations (AP + AR) Comfortable running finance workflows inside QuickBooks (invoicing, bills, tracking) Payroll processing experience (or strong exposure + ability to own validations/adjustments) Strong Excel skills (including working with messy datasets; transposing / reporting) High attention to detail and ability to work independently without babysitting Excellent English communication (written + verbal) Nice to Have Experience in service businesses with payroll-heavy operations Exposure to monthly close routines and basic accrual concepts Familiarity with tools like Ramp or AP automation platforms Multi-state / U.S. operations exposure (nice to have, not required) Benefits 100% remote USD compensation PTO (paid time off) Local holidays Direct work with the leadership team High ownership and autonomy Fast-paced environment with real impact Growth opportunity as the company scales

Responsibilities

The role involves managing end-to-end accounting tasks including accounts payable and receivable, payroll coordination, and monthly financial reporting. The specialist will also improve finance operations and maintain organized records.