The Accounting Representative 1 is responsible for performing entry-level accounting and clerical tasks to support the finance team. This role assists with accounts payable and receivable, data entry, reconciliations, and ensuring accurate and timely processing of financial transactions. The Accounting Representative 1 works closely with other team members to maintain financial records and support the smooth operation of accounting functions within the organization.

Key Responsibilities

• Process and enter vendor invoices, employee expense reports, and customer payments.
• Assist in the preparation and submission of invoices to customers and follow up on outstanding balances.
• Maintain accurate and organized records of all transactions.
• Enter financial data into accounting systems, ensuring accuracy and compliance with company standards.
• Update and maintain customer and vendor information in the database.
• File, retrieve, and organize financial documents for easy access.
• Assist with reconciling bank statements, accounts, and other financial records.
• Prepare basic financial reports, summaries, and spreadsheets as required.
• Investigate discrepancies and work with the team to resolve any issues.
• Answer and respond to vendor and customer inquiries regarding billing and payments.
• Assist in preparing documents and reports for audits and internal reviews.
• Support month-end and year-end closing activities as needed.
• Perform all other duties as assigned.

Skills/Competencies

• Basic knowledge of accounting principles and procedures.
• Proficiency in Microsoft Office (especially Excel) and experience with accounting software is a plus.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Good organizational and time management skills.
• Effective communication skills, both written and verbal.

Qualifications

• Process and enter vendor invoices, employee expense reports, and customer payments.
• Assist in the preparation and submission of invoices to customers and follow up on outstanding balances.
• Maintain accurate and organized records of all transactions.
• Enter financial data into accounting systems, ensuring accuracy and compliance with company standards.
• Update and maintain customer and vendor information in the database.
• File, retrieve, and organize financial documents for easy access.
• Assist with reconciling bank statements, accounts, and other financial records.
• Prepare basic financial reports, summaries, and spreadsheets as required.
• Investigate discrepancies and work with the team to resolve any issues.
• Answer and respond to vendor and customer inquiries regarding billing and payments.
• Assist in preparing documents and reports for audits and internal reviews.
• Support month-end and year-end closing activities as needed.
• Perform all other duties as assigned