• 
  
• General Accounting Support

• Assist with monthly financial close activities by preparing journal entries and reconciling general ledger accounts under the supervision of the Accounting Manager.
• Maintain and organize accounting documentation (invoices, receipts, journals, etc.).
• Prepare and upload CSV data to the accounting system for AP, AR, and journal entries.
• Perform data entry and maintain accuracy of financial records.
• 
  
• Accounts Payable

• Process vendor invoices and ensure timely payments via online banking.
• Match purchase orders and receipts to invoices.
• Monitor AP aging and help resolve vendor inquiries.
• 
  
• Accounts Receivable

• Prepare customer invoices and upload AR data for key customers (e.g., Toyota, Honda, Chrysler).
  *

Reconcile customer accounts and assist with collection efforts.

• Generate monthly AR aging reports and flag overdue accounts.
• 
  
• Payroll & Employee Benefits

• Support accounting manager’s payroll processing task and submitting required reports to Paycor. Maintain payroll records and book keeping.
• Ensure timely and accurate processing of Simple IRA employee deferrals and employer contributions.
• 
  
• Fixed Assets & Inventory

• Assist with fixed asset tracking, including additions, disposals, and depreciation schedules.
• Assist with semiannual physical inventory audits.
• 
  
• Tax & Compliance Support

• Prepare supporting schedules for tax filings (state and federal).

*

Help gather documentation for Deloitte Tax LLP and regulatory agencies.

• Assist with preparation of reports such as WV Sales/Use Tax, OH CAT, and state annual reports.
• 
  
• Audit Preparation

• Support internal and external audit activities by compiling requested documents and data.
• Assist with intercompany transaction reporting and year-end closing schedules.
• 
  
• Administrative Duties

• Answer Accounitng department phones and emails.

*

Support 5S and Kaizen improvement efforts in the department.

• 
  
• Cross-Functional & Backup Support

• Provide backup support for accounting staff during vacations or absences.
• Handle selected managerial tasks in the absence of the Accounting Manager as assigned.
• Participate in cross-training and ongoing process improvement projects.Requirements for the Bilingual Administrative Assistant:
• Bachelor’s Degree with Accounting, Finance, or related major or minimum 3 years of accounting experience
• Proficiency in MS Word, Excel, and PowerPoint at an Intermediate or higher level
• Excellent interpersonal communication skills – speak and write
• Strong at numbers and calculation
• Team worker, punctual, organized, details oriented
• While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 20 pounds, lift in excess of 20 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.
We screen ALL Candidates to verify the validity of each applicant’s provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.
We prioritize direct applicants; third-party resumes may not be reviewed.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In perso