Accounting Specialist at Big Joe Lift Handling Systems

Hayward, California, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Accounts Payable, Accounts Receivable, NetSuite, MS Excel, Communication, Analytical Skills, Organizational Skills, Time Management, Customer Service, Negotiation Skills, Teamwork, Mathematical Computation, Problem Solving, Research Skills, Documentation

Industry

Truck Transportation

Description

Description The Accounting Specialist is responsible for ensuring that the company keeps accurate records of both accounts payable and account receivable, ensuring that invoices are paid where necessary, and that clients pay invoices as required. In addition, this individual is savvy with NetSuite and proficient with MS excel. Requirements Duties and Responsibilities · Initiate, review, and monitor customer account AR open transactions. · Prepare correspondence and supportive documentation regarding customer account past due balances to assist with the AR collection process. · Maintain AR collection notes and documentation for prompt follow up and communication to customer, sales team and management. · Initiate and/or facilitate immediate customer payments by charge card or other applicable payment mechanism. · Ability to prioritize and plan daily AR collection activities. · Updating customer contact records. · Research and resolve customer payment history and disputes. · Advise sales team and management regarding cash receipts forecast, processing short payments, write-offs and unidentified payment receipts. · Provide sales support by assisting with customer inquiries, processing orders, and coordinating with the sales team to resolve payment issues. · Coordinate with the vendor to track order status, provide customers with estimated delivery times, and issue invoices upon order completion. · Assist with AR and AP tasks, including processing invoices, reconciling accounts, and ensuring timely payments to vendors · Entering invoices into customer’s Portal and ensuring all transactions are accurately recorded and up to date · Generate Accounting Reports · Other duties as assigned Required Skills/Abilities · Excellent verbal/ written communication · Strong analytical skills · Ability to work at a fast pace and under pressure. · Excellent organizational, time management, follow-through and multitask skills · Advanced customer service skills. · Excellent negotiating skills · Teamwork and motivational skills · Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately · Knowledge of the industry is recommended but not required. Education and Experience: · Bachelor’s Degree or equivalent required. · Proven work experience (2-3 years) in accounting · Previous experience with NetSuite or CRM Systems · Proficiency with MS Office Suite, particularly MS Excel Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.· While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.· Prolonged periods sitting at a desk and working on a computer.· Vision abilities include close vision and the ability to adjust focus.· Ability to lift and carry objects weighing approximately 25 lbs.· Ability to function in a work environment with moderate noise level from several sources creating constant activity. Additional NotesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. On-site Monday Thru Friday 7am - 4pm.

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Responsibilities

The Accounting Specialist is responsible for maintaining accurate records of accounts payable and receivable, ensuring timely payments and collections. This role involves preparing documentation for past due balances and assisting with customer inquiries and order processing.