WORK OBJECTIVE

This is a responsible, technical position in routine bookkeeping involving the application of accounting principles as they apply to accounts payable.

MINIMUM QUALIFICATIONS

• A high school diploma and five (5) years? experience with accounts payable or other accounting systems is required. College coursework, Associate Degree, or Bachelor?s Degree in Accounting or related field is preferred. The equivalent combination of education, training, and experience may also be considered.
  Exceptions to the minimum qualifications must be reviewed by the Human Resources Director and approved by the City Manager prior to job offer.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of generally accepted accounting principles as they relate to the accounts payable, accounts receivable, and purchasing function.
• Experience with and knowledge of computerized systems and concepts.
• Skills in the operations of Excel and other Microsoft programs.
• Ability to meet deadlines and organize and prioritize job demands.
• Ability to communicate effectively both verbally and in writing, to include preparation and presentation of reports to supervisors or administrative staff.

• Inputs high volume of accounts payable into the financial system and balances the information on a daily basis.
• Researches monthly statements for utilities and services based on previous billings and distributes for signature.
• Finalizes paperwork for scanning after weekly check run and properly distributes payments to correct vendors.
• Maintains internal files and external backup of payables processed.
• Provides vendors and City departments with information regarding the status of paid/unpaid invoices, purchase orders and budgetary compliance.
• Prepares the 1099 MISC per current IRS regulations.
• Verifies that the invoice payment process is accurately posted within the City’s accounting system.
• Records retention and maintenance of documents.
• Performs daily cash receipts handling, verifying amounts and posting cash received in Building, Planning, Occupational Licensing, and Recreation.
• Bills and tracks Trailer City rent/penalties for all lots and miscellaneous receivables per department requests.
• Performs other related duties as assigned by supervisor.