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Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
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At Colliers Facility Solutions, we believe our team is our greatest asset. We invest in talented individuals who are ready to grow, lead, and redefine what’s possible in facility management.
Why CFS?
Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
Position Overview
The Accounting Specialist is responsible for full-cycle billing and accounts receivable, processing vendor payments, and supporting job cost accounting activities. This role has a strong understanding of both accounts receivable and accounts payable processes, as well as job cost tracking and reporting and will work directly with the finance team to understand financial technical and daily operations, including expense management, purchase orders and contracts, financial analysis, and reporting.
This position is based in Atlanta, Georgia (Midtown) and reports directly to Corporate Controller as a support role for the CFS finance team.
Key Responsibilities

Accounts Receivable, Accounts Payable and Billing

• Generate and distribute customer invoices in accordance with contract terms and billing schedules
• Record and apply customer payments (check, ACH, and wire transfer)
• Reconcile the accounts receivable ledger to ensure accuracy of cash receipts and outstanding balances
• Ensure billing aligns with contract terms, including escalations, pass-through costs, and variable charges
• Support internal and external audits with documentation and clarification as needed

Account Payable

• Assist in setting up new vendors, including W-9 collection, COI tracking, and compliance verification
• Process vendor invoices for approval and payment according to company policies and payment terms
• Coordinate and execute check runs, ACH payments, and wire transfers
• Maintain accurate vendor records and support annual 1099 reporting
• Reconcile AP sub-ledger to the general ledger; assist with month-end close

Job Cost Accounting

• Partner with facility managers to ensure that billing accurately reflects budgets and actual costs
• Generate cost reports and perform budget-to-actual analyses
• Identify and resolve discrepancies or misallocations in cost tracking

General Accounting Support

• Prepare journal entries related to revenue recognition and accounts receivable for month-end close
• Support preparation of monthly financial packages and internal reporting dashboards
• Maintain accuracy in coding expenses to the correct property, project, or contract line item
• Maintain well-organized, audit-ready documentation
• Support ongoing process improvements in AR, AP, and job cost tracking
• Communicate proactively with all stakeholders to ensure alignment on billing, cost allocation, and approvals

Qualifications and Requirements

• Minimum of 5 years of experience in billing, accounts receivable, accounts payable, or job cost accounting.
• Proficiency with accounting or ERP software (e.g., QuickBooks, Sage, Microsoft Dynamics GP).
• Strong Excel skills, with preferred knowledge of pivot tables, VLOOKUPs, and reconciliations.
• Excellent organizational skills and attention to detail.
• Effective communication and interpersonal skills, with the ability to work collaboratively across departments.
• Associate or bachelor’s degree in accounting, finance, or a related field (preferred).
• Background in facility management, professional services, construction, or other project-based industries (preferred).

Work Environment

• Occasional overtime may be required during billing cycles and financial close cycles
• Position requires primarily in office presence

Please refer the Job description for details