JOB SUMMARY

The Accounting Specialist operates as a day-to-day Bookkeeper by playing a key role in supporting the financial operations of the company. This position is responsible for ensuring accurate and timely reconciliation of credit card and bank accounts, processing invoices, managing collections, and managing vendors. The Accounting Specialist also supports the Chief Operating Officer (COO) in any financial or accounting related matters or projects that may arise.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; Associate’s degree preferred
• Minimum 3-5 years of accounting or bookkeeping experience and/or equivalent combination of education and/or experience required
• Highly skilled and proficient in QuickBooks, and Microsoft Office/Google Workspace required
• Strong understanding of accounting principles and general ledger management
• Experience with account reconciliation, journal entries, and AP/AR processes
• Familiarity with 1099 tax management and vendor payment processing
• Excellent attention to detail, accuracy, and organizational skills
• Demonstrated ability to prioritize tasks effectively and meet deadlines
• Ability to work independently and manage multiple tasks efficiently

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

• This is a remote, sedentary role that primarily involves working at a computer for extended periods.
• Must be able to sit for prolonged periods and perform repetitive tasks such as typing and data entry.
• Requires the ability to use standard office equipment, including a computer, keyboard, mouse, and telephone.
• Ability to read and interpret data on a computer screen and/or paper documents for extended periods; visual acuity required for detailed work
• Ability to communicate effectively in written and verbal form through virtual tools such as email, video conferencing, and messaging platforms.
• Occasional light lifting (up to 10 lbs.) may be required for handling documents or office supplies.
• A quiet and distraction-free workspace is necessary to perform the job effectively.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Record, document, and categorize financial transactions in the accounting system (sales, purchases, receipts, payments)
• Ensure accurate and timely reconciliation of all company credit cards and bank accounts
• Review and process invoices in accordance with standard operating procedures
• Prepare and post accurate monthly journal entries to support timely and reliable financial reporting and account reconciliation
• Oversee and reconcile company collections process, escalating high priority issues as required
• Manage the collection, tracking, and filing of 1099 forms to ensure compliance with IRS regulations
• Generate and maintain accurate financial reports for management review
• Oversee vendor relationships by maintaining accurate records and ensuring timely and accurate processing of vendor payments
• Collaborate with COO or internal departments on special projects or to work through escalated accounting/finance issues as needed
• Other duties as assigned