Accounting Specialist at Excelta Corporation

Buellton, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

29.0

Posted On

04 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Accounts Payable, General Accounting, ERP Systems, Microsoft Excel, Financial Reporting, Reconciliation, Collections, Invoice Processing, Data Accuracy, Communication, Problem-solving, Time Management, Attention To Detail, Organizational Skills, Audit Compliance

Industry

Medical Equipment Manufacturing

Description

Description POSITION TITLE: Accounting Specialist FLSA STATUS: Non-Exempt MANAGER JOB TITLE: Sr. Accounting Manager FTE STATUS: Full-Time DEPARTMENT: Finance ISSUE DATE: April 2026 EXCELTA Excelta is a premier manufacturer of precision hand tools, specializing in tweezers, pliers, cutters, and small assembly instruments. With over 60 years of expertise, our tools are engineered to meet the highest standards of precision, reliability, and durability. Trusted by professionals in electronics, aerospace, medical device manufacturing, and other industries, Excelta offers a comprehensive range of products designed for intricate and delicate tasks. Our commitment to quality ensures that each tool delivers exceptional performance, making Excelta a trusted name in precision hand tools. JOB SUMMARY/PURPOSE The Accounting Specialist is responsible for managing both customer receivables and vendor payables processes, ensuring accuracy, timeliness, and compliance with company policies. This role supports overall cash flow by overseeing collections, cash application, invoice processing, and vendor coordination in a fast-paced, high-volume environment. KEY COLLABORATORS Finance Purchasing Vendors KEY TASKS AND RESPONSIBILITIES Accounts Receivable (AR) Monitor accounts receivable balances and customer aging reports Manage collections activities and follow up on past-due accounts Apply and reconcile customer payments (ACH, wire, check, credit card) Investigate and resolve unapplied cash, discrepancies, and short payments Support customer credit monitoring and evaluate payment trends Investigate and resolve customer disputes, deductions, and chargebacks Partner with the Accounting Manager to align collections strategies with customer relationships Prepare AR aging reports, collection metrics, and cash flow insights Accounts Payable (AP) Process vendor invoices, ensuring proper coding, accuracy, and approvals Review invoices for completeness and compliance with company policies Monitor open payables and ensure timely invoice processing and issue resolution Reconcile vendor statements and resolve discrepancies or missing invoices Serve as primary point of contact for vendor inquiries regarding invoices and payment status Retrieve and provide invoice copies or supporting documentation upon request Maintain accurate vendor records, including contact and tax documentation Coordinate with the Accounting Manager on payment timing, priorities, and escalations Partner with the Purchasing team to resolve invoice discrepancies and ensure proper documentation General Accounting & Close Support Support month-end and year-end close processes for AR and AP Assist with account reconciliations and general ledger tie-outs Maintain organized financial records and documentation Follow and support internal controls and audit requirements related to AR and AP processes Systems & Process Improvement Utilize ERP systems to manage AR and AP activities and ensure data accuracy Maintain accurate customer and vendor master data Proactively identify and implement improvements to workflows, automation, and reporting Support system enhancements and process improvement initiatives Cross-Functional Collaboration Work closely with the Accounting Manager to manage customer accounts and collections strategies Collaborate with the Purchasing team on vendor and invoice-related matters Communicate with vendors and internal stakeholders to resolve invoice and payment inquiries Escalate risks, delays, or discrepancies to management as needed Requirements EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES Education Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred Equivalent experience may be considered Experience 3–5 years of experience in accounts receivable, accounts payable, or general accounting Experience in a B2B or manufacturing environment preferred Experience managing both AR and AP functions preferred Technical Skills Proficiency in ERP systems and accounting software Strong Microsoft Excel skills (pivot tables, lookups, data analysis) Experience with electronic payments, billing systems, or EDI preferred Understanding of accounting principles and financial processes Soft Skills Strong communication and interpersonal skills High attention to detail and accuracy Strong organizational and time management abilities Problem-solving mindset with ability to resolve discrepancies Ability to manage multiple priorities in a fast-paced environment Strong sense of ownership and accountability TRAITS, ATTRIBUTES & COMPETENCIES Attention to Detail –Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Accuracy is an absolute in this position. Collaboration – Works with fellow employees, is direct and focused. Communication – Skilled at focused and direct communication, economy of words. Drive for results – Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence. Initiative – Self-starter, knows what needs to be done and keeps their focus on correctly and accurately moving product out the door. Problem Solving – Thinks through the situation at hand and draws on past instruction and best practice to try and resolve a problem before asking for help. Reliability – Demonstrates a high level of dependability in all aspects of the job. Physical Demands | Work Environment | Tools Work Location: 100% onsite Work Schedule: 40 hours / week Monday – Friday Physical Conditions of Employment: Sitting, standing and/or walking 80-90% time Kneel, crouch, reach, climb, walk, constant use of hands Speak, hear, read, write in English Constant use of computer, keyboard and mouse Must be able to lift a minimum of 50 lbs. on regular basis Tools Utilized: Personal computer and software systems such as Syspro, Microsoft Office suite, etc. Standard office equipment: telephone, copier/scanner, and others as required.

Responsibilities

The Accounting Specialist manages customer receivables and vendor payables to ensure accurate and timely financial processing. This role also supports month-end close activities and collaborates with internal teams to maintain financial records and compliance.