POSITION OVERVIEW

The Accounts executive handles the invoice processing to ensure timely receipt, posting and payment to vendors. Prepares Final Disbursement Accounts to be submitted to customers for billing to facilitate the collection of receivables.

QUALIFICATIONS

Graduate of 4-yrs course related to Finance/Accounting/Accountancy or Graduate of associate degree (2-yr course) with accounting background and rendered internship with Wallem BPO Finance team.
Requirements / Experience – Fresh graduate is acceptable or 1-2 years’ work experience in any accounting/finance role is and advantage.

NEED TO KNOW

• Basic knowledge on accounting principles and practices
• Use of Microsoft office such as excel, word, ppt

• Record receipt of invoices have credit notes and ensure all related services requested for the vessel have the corresponding invoices.
• Verification of invoices and credit notes to ensure accurate billing and request necessary approvals.
• Data entry of vendor invoices and credit notes to Gatship and AX/Accounting system
• Prepares internal invoices such as agency fees and crew handling fees.
• Collates all external and internal invoices for a port call and prepares FDA accurately and timely.
• Submits FDA to customers (e.g. via email, platform)
• Data entry for receipts/settlement (Advance fund or settlement) received from client to Gatship and AX/Accounting system.
• Coordination with Operations team related to services requested and approval of vendor invoices.
• Coordination with vendors/sub-agents for any query on invoices or sub-agent’s DA
• Coordination with customers for the pre-funding and settlements
• AX journal manual entries (if necessary)
• Ledger settlement for vessel clearing account.