Description:
Job Summary: The Accounting Support Specialist plays a vital role in ensuring the efficiency and organization of the accounting department’s day-to-day operations. This position supports the team by managing incoming communications, handling mail processes, assisting with ACH verifications, and performing light accounting tasks as needed. The ideal candidate will have a strong attention to detail, the ability to manage multiple priorities, and a foundational understanding of accounting.

Job Duties:

• Monitor and manage the accounting shared inbox, ensuring timely responses and routing inquiries appropriately.
• Retrieve and sort mail from the company PO Box; assist with preparing and sending outgoing mail, including bank deposits and vendor checks.
• Serve as the backup for incoming phone calls, ensuring AP and AR calls are answered and appropriately directed when they aren’t initially answered.
• Conduct ACH verifications for banking changes to ensure fraud prevention and compliance.
• Provide administrative support to the accounting team, including scanning, document organization, and spreadsheet maintenance.
• Assist with vendor and customer record maintenance, including setting up new accounts and processing updates.
• Support basic accounting functions such as data entry for journal entries under supervision, assisting with monthly reconciliations, helping with employee expense reports and credit card reconciliations and contributing to close checklists or worksheet preparations.
• Collaborate with team members to support cash reconciliation processes.
• Participate in special projects and ad hoc tasks to support department and company initiatives.
• Provide backup support for Accounts Receivable and Accounts Payable processes when needed.

Requirements:

Qualifications:

• Basic knowledge of accounting principles and terminology
• 1–2 years of administrative or office experience; prior finance or accounting department experience a plus
• Proficiency in using accounting software and Microsoft Office applications, particularly Excel
• Excellent analytical and problem-solving skills
• Strong attention to detail and accuracy
• Ability to handle confidential financial data with discretion
• Effective verbal and written communication skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

• Monitor and manage the accounting shared inbox, ensuring timely responses and routing inquiries appropriately.
• Retrieve and sort mail from the company PO Box; assist with preparing and sending outgoing mail, including bank deposits and vendor checks.
• Serve as the backup for incoming phone calls, ensuring AP and AR calls are answered and appropriately directed when they aren’t initially answered.
• Conduct ACH verifications for banking changes to ensure fraud prevention and compliance.
• Provide administrative support to the accounting team, including scanning, document organization, and spreadsheet maintenance.
• Assist with vendor and customer record maintenance, including setting up new accounts and processing updates.
• Support basic accounting functions such as data entry for journal entries under supervision, assisting with monthly reconciliations, helping with employee expense reports and credit card reconciliations and contributing to close checklists or worksheet preparations.
• Collaborate with team members to support cash reconciliation processes.
• Participate in special projects and ad hoc tasks to support department and company initiatives.
• Provide backup support for Accounts Receivable and Accounts Payable processes when needed