Lafayette College offers nationally recognized science programs and is currently seeking a team-oriented individual for a new position focused on purchasing and budget maintenance. The ideal candidate will have a positive attitude, value education and have a strong willingness to learn.
Key attributes are the ability to work independently as well as a member of a team. The position will report directly to the Heads of the Departments of Chemistry and Physics.

Responsibilities:

• Accurately maintain and reconcile budgets utilizing the College’s financial management software (currently BANNER).
• Maintain and reconcile Excel spreadsheets to reflect up-to-date budget balances.
• Work closely with Department Heads regarding budgets.
• Interface with faculty and staff regarding items requested for purchase.
• Make purchases via phone or online to vendors, monitor and expedite orders.
• Submit purchase requisitions for capital items to the College’s purchasing department.
• Verify receipt of purchased items by working with faculty and staff to compare items received to items ordered; resolve shipments in error with suppliers.
• Arrange payment for invoices.
• Maintain purchasing documentation records.
• Reconcile monthly P-card reports.
• Liaise with the Controller’s Office.
• Create complex spreadsheets with embedded logic
• Periodically work on special projects and events.
• Act as receptionist including responding to inquiries, directing calls and visitors, and sorting mail
• Manages facilities work orders including student building access requests.
• Coordinate events and activities, schedule meeting rooms, and catering.
• Organize field trips, such as ordering and reserving buses.
• Run on-campus and off-campus administrative errands
• Other related duties as required.

Qualifications:

• Associate degree in accounting or a related field or equivalent combination of education and/or experience are highly preferred.
• High proficiency in Microsoft Excel. Ability to create complex spreadsheets with Boolean logic statements such as IF, AND, OR, COUNTIF.
• Strong analytical and problem-solving skills with keen attention to detail.
• Experience in bookkeeping, purchasing, budget maintenance or related field.
• Thorough understanding of purchasing and budget maintenance processes.
• Strong interpersonal skills and the ability to work as a member of a team.
• Open-minded towards change and improvements in processes.
• Ability to prioritize and manage multiple and conflicting work priorities.
• Excellent attention to detail and exceptional organizational skills.

The position is full-time (36.25 hours/week) and will be primarily focused on purchasing and budget maintenance. The position will allow for flexibility in terms of working remotely, but the person filling the position is expected to be in the office for the majority of the work week.
It is the College’s intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications. Internal candidates who submit an application within 3 working days following the posting will be considered first. Applications from candidates not currently employed by the College will not be considered in the first 3 working days following the posting and will only be considered if there are no qualified internal applicants.
Must provide your Lafayette College ID number (L#). If you do not know your Lafayette College L number, please call Human Resources at (610) 330-5060. Interested applicants should provide a cover letter, resume and contact information for three references.
Applicants should submit a cover letter, resume, and contact information for two professional references able to comment on the candidate’s ability to meet the responsibilities of this position. https://apply.interfolio.com/165107
Lafayette College is committed to creating a diverse community: one that is inclusive and responsive, and is supportive of each and all of its faculty, students, and staff. The College seeks to promote diversity in its many manifestations. These include but are not limited to race, ethnicity, socioeconomic status, gender, gender identity, sexual orientation, religion, disability, and place of origin. All members of the College community share a responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced.

• Accurately maintain and reconcile budgets utilizing the College’s financial management software (currently BANNER).
• Maintain and reconcile Excel spreadsheets to reflect up-to-date budget balances.
• Work closely with Department Heads regarding budgets.
• Interface with faculty and staff regarding items requested for purchase.
• Make purchases via phone or online to vendors, monitor and expedite orders.
• Submit purchase requisitions for capital items to the College’s purchasing department.
• Verify receipt of purchased items by working with faculty and staff to compare items received to items ordered; resolve shipments in error with suppliers.
• Arrange payment for invoices.
• Maintain purchasing documentation records.
• Reconcile monthly P-card reports.
• Liaise with the Controller’s Office.
• Create complex spreadsheets with embedded logic
• Periodically work on special projects and events.
• Act as receptionist including responding to inquiries, directing calls and visitors, and sorting mail
• Manages facilities work orders including student building access requests.
• Coordinate events and activities, schedule meeting rooms, and catering.
• Organize field trips, such as ordering and reserving buses.
• Run on-campus and off-campus administrative errands
• Other related duties as required