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Accounts Administrator at Virtual Staff 365

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bookkeeping, Accounts Payable, Data Entry, Invoice Processing, Reconciliation, Xero, Microsoft Excel, Google Sheets, Outlook, Gmail, Construction Cost Coding, Attention To Detail, Record Keeping

Industry

Outsourcing and Offshoring Consulting

Description

Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences. They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish — ensuring they are correctly coded, entered, reconciled, and recorded in the system. Job/Role Responsibilities Invoice Processing & Data Entry Monitor company inboxes for incoming supplier invoices. Download, review, and accurately code invoices. Enter invoices into construction/accounting systems. Allocate invoices to correct jobs, cost codes, and project stages. Match invoices to purchase orders where required. Reconciliation & Reporting Reconcile supplier statements against processed invoices. Identify missing invoices or discrepancies. Follow up suppliers via email for outstanding documents. Records & System Maintenance Maintain organised digital records of invoices and statements. Ensure all entries are processed within 24–48 hours. Assist with backlog processing and general accounts data entry. Keep the accounts system clean, accurate, and up to date. Experience in bookkeeping, accounts payable, or high-volume data entry roles. Strong attention to detail and accuracy (critical). Ability to follow structured processes and systems. Experience handling high volumes of invoices. Experience reconciling supplier statements. Familiarity with construction cost coding (preferred but not essential). Proficiency in: Xero or similar accounting software Microsoft Excel / Google Sheets Email management tools (Outlook/Gmail) Permanent work-from-home set-up Dayshift (Australian business hours) Full-time job HMO Annual leave 13th-month pay With Government Mandated Benefits

Responsibilities

The Accounts Administrator is responsible for the end-to-end management of supplier invoices, including coding, entry, and reconciliation. They will also maintain digital records and ensure all accounts data is accurate and up to date within the system.