Assistant Accountant – Job Description

The Assistant Accountant will support the Finance & Accounting function in maintaining accurate and timely financial records and ensuring the smooth day-to-day operation of accounting activities. The role requires strong attention to detail, excellent communication skills, confidentiality, and the ability to work effectively with employees, suppliers, clients, and other departments.

Key Responsibilities

• Reconcile the company’s bank accounts, monitor daily banking transactions, investigate and resolve discrepancies, and ensure all transactions are accurately recorded in the accounting system and ledgers on a timely basis.
• Process, record, and arrange payments for supplier invoices in accordance with company policies and approved procedures.
• Reconcile supplier invoices and statements, maintain accurate supplier records, respond to supplier payment inquiries, and ensure proper filing and documentation of invoices.
• Process, reconcile, and maintain records of employee expense claims and cash-related transactions, ensuring accuracy and compliance with company procedures.
• Record and maintain rechargeable invoices and related transactions in the appropriate client accounts and ledgers.
• Assist with month-end accounting activities, including checking and posting invoices, reviewing outstanding transactions, and processing non-billable time adjustments where applicable.
• Respond professionally and promptly to accounting and payment-related inquiries from employees, suppliers, and relevant internal stakeholders.
• Assist with the preparation and processing of cheque payments, bank transfers, and other payment requests in accordance with approved authorization procedures.
• Assist with the processing of client billing and related accounting transactions, ensuring accuracy and timely completion.
• Assist with the opening, closing, and withdrawal of designated deposits and the transfer of funds between relevant accounts when authorized.
• Ensure that supporting documents for all accounting transactions are properly maintained, organized, and readily available for review and audit purposes.
• Provide support across other day-to-day accounting functions as required to ensure continuity of the Finance & Accounting operations.
• Maintain a high level of accuracy, confidentiality, professionalism, and compliance with company financial policies and procedures.
• Perform any other accounting-related duties and responsibilities assigned by the Finance Manager or management.
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