Job Description

Roles & Responsibilities

Support the Accounts Assistant in maintaining accurate financial records, facilitating compliance, and ensuring smooth day-to-day financial functions through meticulous attention to detail and adherence to established procedures and standards.

3.1 

Daily Accounting Operations 

• Record and process day-to-day accounting transactions in the accounting system accurately and on a timely basis. 
• Maintain proper documentation and filing of accounting transactions, invoices, receipts, and supporting documents. 
• Assist with bank, cash, customer, and supplier reconciliations and follow up on outstanding items. 
• Assist in verifying purchase invoices against approved purchase orders, delivery documents, and supporting records. 
• Ensure accounting entries are supported by appropriate documents and approvals. 
• Maintain accurate daily accounting records and assist with month-end closing activities. 
• Coordinate with HR, Procurement, Stores, Sales, and other departments to obtain required accounting documents and information. 
• Assist in maintaining vendor and customer master data in the accounting system. 
• Perform other routine accounting and administrative duties assigned by the Head of Finance 

3.2 

Accounts Payable (AP) 

• Receive, verify, record, and process supplier/vendor invoices accurately and on time. 
• Perform supplier statement reconciliation and identify and resolve invoice or payment discrepancies. 
• Match invoices with purchase orders, goods received notes, delivery notes, and other supporting documents where applicable. 
• Maintain proper AP documentation and ensure invoices are booked under the correct supplier, account, cost centre, and tax treatment. 
• Follow up with Procurement, Stores, and relevant departments for missing documents, approvals, or invoice discrepancies. 

3.3 

Accounts Receivable (AR) & Invoicing 

• Prepare and issue customer invoices accurately and within agreed timelines based on approved sales orders, delivery documents, or other supporting records. 
• Record customer receipts and allocate payments against the appropriate invoices and customer accounts. 
• 3.4 

AP, AR & Customer/Supplier Reconciliation 

• Maintain accurate AP and AR ledgers and perform regular customer and supplier account reconciliations. 
• Monitor outstanding customer balances, supplier balances, advances, and other open items and highlight discrepancies to the Finance Manager/CFO. 
• Assist with collection follow-up for overdue customer invoices and provide updated receivable status reports. 

 3.5 

Cash, Bank & General Accounting Support 

• Assist with bank reconciliation, cash transactions, journal entries, and routine ledger maintenance. 
• Assist in preparing payment documentation and supporting schedules for supplier payments. 
• Maintain accurate records of advances, employee/party balances, and other receivable or payable items. 
• Assist with month-end schedules, reconciliations, accruals, and supporting documentation as required. 
• Coordinate professionally with customers and suppliers to resolve invoice, statement, payment, and account discrepancies. 

Desired Candidate Profile

Knowledge   

• Accounting principles & financial reporting 
• UAE financial regulations & government policies 
• Taxation 
• Accounts Payable & Accounts Receivable 
• Financial software 
• Banking procedures 
• Legal compliance 
• ERP/accounting software and Excel 
• Invoicing, billing, and customer/supplier reconciliations 
• Local business practices 
• Industry-specific regulations 

Skills                                                                                                                                                                                        

• Communication & interpersonal skills 
• Bookkeeping 
• Financial analysis 
• Software proficiency 
• Bank reconciliation 
• Compliance management 
• Contract and purchase order processing 
• MIS reporting 
• Attention to detail and accuracy 
• To ensure accurate and timely processing of AP, AR, invoicing, and daily accounting transactions 
• To maintain complete and audit-ready accounting records and supporting documentation 

Employment Type

• Full-time

Company Industry

• PlasticsRubber