Responsible for managing the complete accounts payable cycle, including vendor invoice processing, vendor statement reconciliation, payment preparation, supplier follow-up, and maintaining accurate and timely financial records in compliance with company policies and UAE requirements.

Key accountabilities:

• Receive, verify, and process supplier/vendor invoices.
• Check invoices against purchase orders, contracts, delivery/service documents and approvals.
• Ensure proper accounting treatment, cost allocation and supporting documentation.
• Maintain accurate vendor accounts and ensure timely posting of invoices.
• Monitor outstanding payables and ensure invoices are processed within agreed payment terms.
• Identify and resolve invoice discrepancies with vendors and internal departments.
• Perform regular reconciliation of vendor statements with company books.
• Investigate and clear outstanding, disputed and unidentified transactions.
• Follow up with vendors for missing invoices, credit notes, debit notes and supporting documents.
• Maintain vendor-wise reconciliation statements and ageing reports.
• Ensure vendor balances are accurate and properly supported at month-end/year-end.
• Prepare weekly/monthly vendor payment schedules based on approved invoices and payment priorities.
• Verify invoice approvals, supporting documents and payment terms before processing payments.
• Prepare payment requests and bank payment instructions.
• Coordinate with Finance Manager/authorized signatories for payment approvals.
• Ensure payments are released accurately and within agreed timelines.
• Maintain payment records and provide remittance advice to vendors.
• Monitor advance payments and ensure timely adjustment against invoices.
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