About the Role 

This is a part-time position, working 20 hours per week.

The role is hybrid - work from home plus our Ocean Grove office.

As a hands-on Bookkeeper / Accounts Assistant, you will support the Accounts Manager across all areas of financial operations.

Your responsibilities will include managing accounts payable and receivable, performing reconciliations, preparing reports, and assisting the wider team with financial processes.

This role requires strong communication skills, as you will collaborate across departments to ensure financial accuracy and alignment with operational activities.

What You Will Be Doing

• Managing accounts payable including supplier invoices, credit notes and staff reimbursements
• Processing credit card receipts and ensuring all expenses are accurate and approved
• Reconciling supplier charges against agreed rates and resolving discrepancies
• Allocating costs to the correct tour codes, purchase orders and departments
• Preparing and generating projects and purchase orders in Xero
• Managing accounts receivable including receipting payments and monitoring outstanding balances
• Following up outstanding accounts and maintaining clear records of communication
• Reconciling bank accounts, client receipts and credit cards
• Maintaining financial tracking spreadsheets including tour income vs expenditure
• Supporting reporting requirements and assisting the Accounts Manager as needed
• Providing general administrative support, including assisting with client enquiries when required

About You

Experience in an accounts and administrative role

Strong attention to detail and accuracy

Confident working with accounting systems (Xero preferred) and spreadsheets

Highly organised with strong time management skills

Comfortable managing multiple tasks and priorities

Strong communication skills and ability to work across teams

Proactive, reliable and solutions focused

• Willingness to learn and continuously improve