Full job description

Location: Central Coast / NSW

Employment Type: In Office, Full-time

About Us

We are a growing residential construction company dedicated to delivering high-quality homes and exceptional customer experiences. Our team values professionalism, teamwork, and attention to detail. We are looking for an organised & motivated Accounts Assistant to support our accounts team and ensure the smooth running of day-to-day accounts operations.

Key Responsibilities / Capabilities

Accounts Payable:

• Filing purchase orders for supplier/ subcontractors
• Pairing-up supplier/ subcontractor invoices to purchase orders
• Checking supplier/ subcontractor invoices against purchase orders before processing bills in Xero
• Ensuring accuracy of coding and compliance with company procedures
• Reconciling supplier statements and assisting with payment runs
• Processing credit card payments, maintain records & send payment remittance
• Resolve supplier and subcontractor invoice queries and discrepancies through effective communication via email and phone with contractors

WHS & Compliance

• Maintaining accurate records of subcontractor claims and compliance documentation (e.g. insurances, ABNs, licences)

Payroll Support:

• Maintaining employee records (timesheets, leave)

General Accounting & Administration:

• Assisting with reporting, data entry, and reconciliations
• Liaising with project managers, subcontractors, suppliers, and clients regarding accounts matters
• Answering phone calls and assisting with general office enquiries in a professional manner
• Filing, maintaining records such as supplier/ subcontractor invoices, and performing other administrative tasks as required

Skills & Experience

• Strong time management skills, with the ability to prioritise tasks, work efficiently, and thrive in a fast-paced environment
• Strong communication and problem-solving skills, with the ability to resolve supplier and subcontractor invoice queries efficiently through email and phone communication with contractors
• Previous experience in accounts, bookkeeping, or administration (construction industry experience highly regarded)
• Strong attention to detail and accuracy with data entry and invoice matching
• Proficiency with Xero accounting software
• Intermediate MS Excel and Microsoft Office skills
• Good communication and organisational skills
• Ability to work both independently and as part of a team

Qualifications

• Certificate IV in Accounting & Bookkeeping or other qualifications in the field (desirable, not essential)
• Relevant accounting or administration experience in the construction industry (preferred)
• Relevant accounting or administration experience in the construction industry (preferred)