At the Wine & Spirit Education Trust (WSET), we believe in the power of education to inspire and transform lives. We offer globally recognised qualifications in wines, spirits, sake, and beer, empowering over 140,000 learners every year in 70+ countries.
We’re proud to be the world’s leading provider of drinks education, supported by a global network of Approved Programme Providers and a team based across the UK, USA, China, Canada, Hong Kong, Singapore, and Australia.
We’re currently looking for a dedicated and proactive Accounts Assistant to join our Finance Team in the UK. This is a key role supporting the day-to-day financial operations of our business and ensuring the accuracy and integrity of our Purchase Ledger. You’ll be part of a collaborative, purpose-driven team at the heart of a dynamic, international organisation.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Ensure all purchase orders, invoices and expense claims are approved in line with the purchasing policy, are correctly coded and accurately recorded in finance system (NetSuite).
• Prepare and process payment runs, including electronic payments adhering to payment terms and company policies.
• Ensure claims on our expenses platform (currently Webexpenses) are exported and accounted for in NetSuite.
• Handle supplier queries and disputes in a timely and professional manner, resolving issues to maintain positive vendor relationships.
• Maintain accurate and up-to-date records of supplier accounts, payments, and transactions.
• Assist in month-end and year-end closing procedures, including journal entries, accruals and prepayments related to purchases.
• Ensure compliance with relevant financial regulations and internal controls.
• Full ownership of the ‘Accounts Payable’ inbox.

OTHER DUTIES

• Balance sheet reconciliation for selected accounts
• Purchase Order and Expense platform training for non-finance colleagues
• Assisting with queries and reporting as required by management.
• Collaborate with other departments to streamline processes and improve efficiency in the purchase-to-pay cycle.
• Contribute to the development and implementation of policies and procedures related to purchase ledger activities.
• Assisting AR Team if required.
• Additional duties may be assigned based on the needs of the organisation.