Job Summary

The Accounts Payable Executive is responsible for managing the company's payable transactions, ensuring suppliers, vendors, and service providers are paid accurately and on time. The role requires maintaining accurate financial records, reconciling supplier statements, verifying invoices, and ensuring compliance with company policies and financial procedures. In the car rental industry, the position involves handling payments related to vehicle purchases, maintenance, repairs, fuel, insurance, spare parts, fleet services, rentals, and general operational expenses.

Key Responsibilities

Accounts Payable Management

• Process supplier invoices accurately and in a timely manner.
• Verify invoices against purchase orders, contracts, and supporting documents.
• Ensure all invoices receive the necessary approvals before processing.
• Prepare payment schedules in accordance with agreed credit terms.
• Process payments through bank transfers, cheques, or other approved payment methods.
• Record all payable transactions accurately in the accounting system.

Vendor Management

• Maintain updated supplier records and payment details.
• Reconcile supplier statements on a regular basis.
• Resolve invoice discrepancies and payment-related queries promptly.
• Maintain positive working relationships with vendors and service providers.

Fleet & Operational Expenses

• Process invoices related to:
• Vehicle purchases and registrations
• Vehicle service and maintenance
• Spare parts and tyre
• Fuel expenses
• Insurance premiums
• Vehicle recovery and towing services
• Car wash and detailing services
• Fleet management expenses
• Office and administrative expenses
•