Job Description

Roles & Responsibilities

Job Summary

We are looking for an experienced Accounts Payable Accountant with real estate accounting experience and hands-on knowledge of Oracle NetSuite. The candidate will be responsible for managing the complete Accounts Payable cycle, ensuring accurate and timely processing of supplier invoices, payments, reconciliations, and month-end closing activities.

Key Responsibilities

• Manage the full Accounts Payable cycle for real estate entities and properties.
• Receive, review, verify, and process supplier invoices, ensuring proper approvals and supporting documentation.
• Record and process invoices, credit notes, debit notes, and payment transactions in Oracle NetSuite.
• Ensure accurate coding and allocation of invoices to the correct entity, property, project, department, cost center, and account.
• Process property-related invoices, including maintenance, utilities, service charges, property management fees, contractors, consultants, insurance, and other operating expenses.
• Verify invoices against purchase orders, contracts, work orders, delivery notes, and approved supporting documents.
• Maintain accurate supplier/vendor master data and ensure proper vendor account setup in NetSuite.
• Perform regular supplier statement reconciliations and resolve discrepancies and outstanding balances.
• Prepare payment requests and payment schedules based on agreed supplier credit terms and management approvals.
• Monitor AP ageing and ensure timely settlement of outstanding supplier balances.
• Reconcile the Accounts Payable sub-ledger with the General Ledger and investigate any differences.
• Record and monitor accruals, prepayments, and outstanding expenses relating to properties and projects.
• Assist with monthly, quarterly, and year-end closing activities and ensure all liabilities are properly recorded.
• Prepare AP ageing reports, outstanding payment reports, and other management reports as required.
• Coordinate with property management, procurement, finance, suppliers, and other departments to resolve invoice and payment issues.
• Maintain complete and organized supporting documentation for audit and tax purposes.
• Assist with VAT, Corporate Tax, audit, and financial reporting requirements.
• Ensure compliance with company accounting policies, internal controls, and applicable accounting standards.
• Utilize NetSuite reports and dashboards to monitor AP transactions, vendor balances, and payment status.
• Perform other accounting and AP-related duties as assigned by management.