Accounts Payable Accountant at Maine State Housing Authority

Augusta, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

42589.0

Posted On

17 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Cash Disbursements, Cash Receipts, Bank Reconciliation, Financial Auditing, Tax Filing, Analytical Skills, Written Communication, Oral Communication, Organizational Skills, Accounting Software Proficiency, Problem Solving

Industry

Financial Services

Description

Description Primary Purpose of Position: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency. Core Functions: · Performs and manages accounts payable and disbursement functions o Administers and maintains automated accounts payable system. o Audits invoices and billing statements for propriety and accuracy. o Ensures purchase orders and payment requisitions are properly prepared and authorized. o Reviews and processes employee expense reports. o Performs monthly accounts payable closings. o Reconciles Accounts Payable at Month end. o Maintains files of paid invoices. o Investigates and problem solves Accounts Payable payment issues o Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's. · Performs cash receipts functions. o Accounts for all general cash receipts. o Prepares and handles bank deposits. o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads activity to GL on a monthly basis. o Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented · Prepares and maintains W-9 and 1099 files. o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare. o Prepares and files annual 1099 tax forms o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service. · Prepares various schedules, work papers, and documentation for external audits. o Prepares audit documentation in accordance with external auditor's "Prepared by Client List." o Responds to questions and provides other documentation as requested. Other Duties: · Serves as a backup and support for other Accountants. · Develops and maintains Procedures Manual. · Participate in New Employee Orientation Programs. · Prepares and submits annual Abandoned Property Report. · Other duties as assigned Requirements Education and Experience: Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred. Skills and Knowledge: · Strong organizational and analytical skills. · Strong written and oral communication skills. · Ability to work effectively with others · Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis. · Proficiency in a variety of information systems and accounting software. Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. This is an in-office position. Reports To: Governmental Accounting Manager Supervises: no one The starting hourly rate for this position is $20.4754 ($42,589 annually), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program. **Position will remain open until a suitable candidate is found**

Responsibilities

The role manages accounts payable, cash disbursements, and cash receipts functions, including auditing invoices and processing employee expenses. Additionally, the position handles W-9/1099 tax filings and prepares documentation for external audits.