POSITION OVERVIEW:

• The Accounts Payable/Receivable Analyst handles invoice processing, payments, revenue collection, and financial reconciliation for municipal departments and Non-Profit Housing, ensuring accuracy, compliance, and cost-saving opportunities.

QUALIFICATIONS AND REQUIREMENTS:

• Post-secondary degree or diploma in Business Administration, Accounting, Finance, or a related field.
• Strong understanding of accounting principles and municipal collection policies.
• At least 3 years of relevant professional experience.
• Keeps up to date with legislative and regulatory changes, new administrative techniques, and industry developments through ongoing professional growth (e.g., continuing education, conferences, workshops, seminars).
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook.
• Knowledge in municipal financial software and programs is an asset (Vadim iCity, WorkTech)
• Payroll experience is an asset.
• Works effectively both independently and as part of a team.
• Strong oral, written, and interpersonal skills, with the ability to present information, manage relationships at all levels, and create business reports.

Accounts Payable Duties:

• Processes and reviews all accounts payable invoices using an automated paperless system, ensuring accurate entry, GL account allocation, and tax code selection.
• Manages weekly cheque and EFT payment production, verifying accuracy before vendor release and preparing bank files.
• Resolves supplier, customer, and departmental inquiries, troubleshooting transactional issues as needed.
• Reviews vendor statements, follows up on overdue invoices, and maintains the vendor list.
• Performs month-end and year-end close procedures, prepares financial audit working papers, and balances GL accounts.
• Administers petty cash and processes corporate Mastercard statements and payments.
• Manages financial software, ensuring compliance and implementing enhancements in collaboration with software providers.
• Handles Non-Profit Housing invoice approvals, GL input, and month-end close procedures.
• Collaborates with Procurement to analyze expenses and identify cost-saving opportunities.

Accounts Receivable Duties:

• Prepares and issues all municipal invoices.
• Ensures timely payment collection, account reconciliation, and issuance of past-due notices when necessary.
• Responds to account inquiries, coordinating with staff and customers to resolve issues.
• Collaborates with departments to address transactional or process concerns.
• Manages financial software, ensuring compliance and recommending improvements in partnership with software providers.
• Processes monthly Non-Profit Housing rent, updates tenant records, handles bank payments, and completes month-end procedures.

Other Duties:

• Administers payroll as required, ensuring accurate and timely processing.
• Comply with all municipal policies and procedures including health and safety, human resources, by-laws, etc.
• Perform other duties as required