Accounts Payable Admin at Firetrol Protection Systems

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Apr, 26

Salary

0.0

Posted On

03 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Data Entry, Customer Service, Communication Skills, Organizational Skills, Record-Keeping, Problem Solving, Attention to Detail, Time Management, Great Plains, Administrative Support, Clerical Support, Vendor Management, Invoice Processing, Reconciliation, Office Tasks

Industry

Construction

Description

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol’s district office in Houston, TX. Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures. The successful candidate will oversee multiple administrative duties, which include: · Answer incoming calls. · Process vendor invoices, including matching to POs, verifying pricing, terms, and charges · Review and enter invoices with correct vendor ID, GL coding, and approvals · Maintain and organize A/P files and records · Ensure payments are applied to the correct invoices · Scan and email invoices to corporate for payment · Investigate and resolve A/P issues, discrepancies, and material irregularities · Review vendor statements and resolve past-due or incorrect items before submitting to corporate · Correct reconciliation errors identified by corporate A/P · Manage accounts payable using Great Plains and other programs · Provide accurate data entry and assist the purchasing department as needed · Offer professional administrative and clerical support to colleagues and supervisors · Assist with general office tasks and other responsibilities to support the business · Take on additional duties once familiar with systems and processes · Strong customer service and communication skills · Accounts payable or similar admin experience preferred · Ability to read, match, and verify invoices, POs, pricing, and payment terms · High attention to detail and accuracy in data entry · Strong organizational and record-keeping skills · Ability to identify and resolve discrepancies or A/P issues · Experience with Great Plains is a plus · Ability to learn new systems and processes quickly · Strong time-management and prioritization skills · Professional, dependable, and able to work independently or with a team Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.

Responsibilities

The Accounts Payable Admin will perform administrative and accounts payable functions, including processing vendor invoices and maintaining A/P files. The role also involves resolving discrepancies and providing support to colleagues and supervisors.