Accounts Payable/Administrative Coordinator at Rolwes Company

Ballwin, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

0.0

Posted On

21 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Administrative Support, Organizational Skills, Attention to Detail, Customer Service, Accounting Software, Microsoft Office, Trade Partner Management, Communication Skills, Problem Solving, Multi-tasking, Reception Skills, Invoice Processing, Vendor Management, Time Management, Teamwork

Industry

Construction

Description

Description As the Accounts Payable/Administrative Coordinator, no two days are exactly the same, that’s part of what makes this role so rewarding. You might begin your morning processing invoices, spend part of your day answering phones, greeting visitors, or preparing homeowner correspondence, and then return to accounts payable tasks. You’ll work in our comfortable, climate-controlled office during standard business hours, in a busy and collaborative environment where teamwork drives results. The role involves occasional light activity, such as lifting up to 15 pounds or moving around the office as needed. It’s a dynamic workplace where variety and interaction make each day both productive and engaging. Accounts Payable (Your Primary Focus - 60%) Process high-volume invoices quickly and accurately Manage trade partner relationships - W-9s, insurance, lien waivers Handle fast-pay invoices and tight payment deadlines Prepare loan draws and maintain Positive Pay register Process 1099s and manage rental property accounting Research and resolve vendor inquiries Administrative Support (Keeping Things Moving - 40%) Be the friendly voice answering all incoming calls Greet and assist office visitors professionally Process all incoming/outgoing mail and packages Send homeowner letters within 48-hour deadlines Order office supplies and maintain equipment Handle utility transfers, travel arrangements, and email coordination Keep reception and common areas looking sharp The Balancing Act Read the room and prioritize on the fly Switch between AP and admin duties smoothly throughout the day Back up team members across different office functions Stay organized when juggling competing priorities Requirements Required: Experience in accounts payable AND/OR administrative roles (or quick learner willing to master both) Exceptional organizational skills - you can juggle without dropping balls Sharp attention to detail for both numbers and communication Professional phone manner and warm customer service skills Ability to shift gears quickly as priorities change Comfortable with accounting software and Microsoft Office Thrives in variety Preferred: Construction or homebuilding industry experience Knowledge of lien waivers, construction draws, and trade partner management Front desk or reception experience Your Work Style: Variety energizes you - you love using different skills throughout the day You can read the room and adjust priorities naturally You're equally comfortable with spreadsheets and greeting visitors

Responsibilities

The Accounts Payable/Administrative Coordinator processes high-volume invoices and manages trade partner relationships while also providing administrative support such as answering calls and greeting visitors. The role requires balancing accounts payable tasks with various administrative duties in a dynamic office environment.