Accounts Payable Administrative Officer at REXEL

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Supplier Reconciliation, Data Entry, Excel, Adobe Applications, Oracle, EFTSURE, Financial Coding, Stakeholder Management, Attention To Detail, Office Administration

Industry

Wholesale

Description

Company Description Join a globally recognised business and progress your career North Ryde Location - new offices (with parking & gym!) Be a part of making a sustainable future possible Rexel Australia is a market‑leading electrical wholesaler with a strong national footprint and a commitment to operational excellence. Our Finance team plays a critical role in ensuring accuracy, compliance, and service delivery across the business. We are now seeking a proactive and detail‑driven Accounts Payable Admin Officer to join our North Ryde Head Office. This role is ideal for someone who thrives in a structured environment, enjoys working with processes and systems, and takes pride in supporting a high‑performing AP function. As an Accounts Payable Admin Officer, you will be responsible for managing key AP workflows, maintaining invoice accuracy, verifying supplier information, and supporting the AP Supervisor to ensure timely and compliant payment cycles. You’ll work closely with internal stakeholders, suppliers, and the wider AP team to uphold Rexel’s high standards of service and governance. Job Description Manage AP Overheads and COD inboxes, ensuring invoices are correctly coded, approved, and ready for processing in line with Rexel’s Delegation of Authority. Prepare and maintain AP folders including capex, property, rebates, and rejected invoices. Verify supplier bank details through EFTSURE and support the resolution of EFTSURE rejections. Assist with supplier setup and changes, including ABN/GST checks and maintaining accurate Oracle records. Support the end‑to‑end COD process and coordinate urgent payment priorities with the data entry team. Raise journals and vouchers for adjustments, corrections, and COD transactions. Follow up outstanding approvals and resolve rejected invoices from B2BE and data entry. Respond to stakeholder queries, including supplier reconciliations, to ensure smooth AP operations. Contribute to daily and month‑end AP deadlines to maintain Rexel’s high standards of accuracy and service. Qualifications Previous experience in office administration or accounts payable is preferred. Strong attention to detail and commitment to accuracy. Ability to manage multiple priorities and adapt to changing workloads. Confident communicator with the ability to engage internal and external stakeholders. Initiative to work independently while following established procedures. Strong team orientation and willingness to support the AP Supervisor and broader AP team. Solid reconciliation skills. Proficiency in Excel and Adobe applications. Additional Information We promise to provide a fun and safe environment to develop your career; help make a difference through charities we support and sustainability initiatives; and offer bonuses and rewards based on great performance. Genuine career opportunities Committed to a making a sustainable future possible We are passionate about being a genuinely diverse and inclusive business. We have a ‘top of the range’ rewards and discounts platform called KUDO$ Wellbeing support program and birthday leave! #feeltheenergy and find out more at rexel.com/careers Join us in leading the charge towards a brighter, more sustainable future for everyone! We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from all backgrounds to apply. A pre-employment medical, drug test as well as a national criminal record check may be required as part of our recruitment process. Employment Type: Full-time Experience Level (for career site): Experienced Professional Contract Type: Permanent Job Family: Finance

Responsibilities

Manage AP overheads and COD inboxes while ensuring invoices are correctly coded and approved. Support the end-to-end payment cycle by verifying supplier details and maintaining accurate financial records in Oracle.