Accounts Payable Administrator (3 Month FTC) at Mace

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

0.0

Posted On

17 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Supplier Statement Reconciliation, Invoice Processing, Basware, CIS Checks, Microsoft Excel, Numerical Analysis, Stakeholder Management, Analytical Skills, Communication Skills

Industry

Construction

Description

Accounts Payable Assistant (3 Month Fixed-Term Contract) At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the UK. Within our construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. Job Overview: We are seeking an experienced and detail-oriented Accounts Payable Assistant to join our supportive and energetic team on a minimum 3-month contract. This is a hybrid role, with three days per week based in our Moorgate head office. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and is capable of managing high-volume workloads with accuracy and efficiency. Key Responsibilities Accounts Payable Operations Manage a high-volume Accounts Payable email inbox, ensuring queries and invoices are accurately distributed to the appropriate team members Process supplier and subcontractor invoices and credit notes using Basware, including PO, non-PO, and COMM4 invoices Perform supplier statement reconciliations to ensure account accuracy Support the preparation and upload of payment runs, including MCSS payments Ensure People Group invoices are processed, uploaded to Basware, and completed by end of day Tuesday to meet weekly payment deadlines Query & Stakeholder Management Respond to supplier and internal queries via telephone, email, and face-to-face communication Escalate supplier account issues to the Accounts Payable Manager where necessary Conduct historical invoice searches using Outlook Online where required Compliance & Controls Carry out CIS checks for subcontractors Assist with CIS returns for MCSS in line with regulatory requirements General Administration Open, sort, and distribute incoming finance post Provide ad hoc support across the Accounts Payable team as required Skills & Experience Required Minimum of 2 years’ experience within an Accounts Payable function Ability to work independently and effectively prioritise workload in a high-volume environment Strong excel skills with experience of undertaking and resolving complex supplier reconciliations Strong attention to detail and high levels of accuracy Excellent numerical and analytical skills, Strong communication skills with a collaborative, team-oriented mindset Experience with invoice processing systems (e.g. Basware) is desirable Working Arrangements Contract length: Minimum 3 months Location: Hybrid – 3 days per week in Moorgate office Within our construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. Our values shape the way we consult and define the people we want to join us on our journey, they are: · Safety first - Going home safe and well · Client focus - Deliver on our promise · Integrity - Always do the right thing · Create opportunity - For our people to excel Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fullfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

Responsibilities

Manage high-volume accounts payable operations, including processing supplier and subcontractor invoices and performing statement reconciliations. Handle internal and external queries while ensuring compliance with CIS regulatory requirements.