Accounts Payable Administrator - 6 month fixed term at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

63900.0

Posted On

03 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Supplier Reconciliation, Problem-Solving, Attention to Detail, Communication Skills, Time Management, Organizational Skills, ERP Systems, Financial Processing, New Zealand Legislation, Team Collaboration, Data Entry, Customer Service, Treasury Coordination, Purchase Orders

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The University of Auckland is a great place to work! We have a collaborative and inclusive environment and offer many benefits not offered by other organisations. The Shared Transaction Centre (STC) is the University of Auckland’s centralised ‘Purchase to Pay’ and ‘Accounts Receivable’ center. It is responsible for all purchasing, billing, and revenue collection activity for faculties and most service divisions. We perform an operational function, consolidating high volume finance transactional activities relating to the purchasing and supply of goods and services. Job Description Te Whiwhinga mahi | The opportunity We are looking for an Accounts Payable Administrator to join the Shared Transaction Centre for a 6-month full time agreement which requires an immediate start. Supporting the Accounts Payable Team Leader, to work with internal and external stakeholders, maximise automation financial processing, administrative efficiency and improve service delivery across the organisation. Key accountabilities for this position include, but not limited to: Large supplier account reconciliations Requisition requests High volume invoice processing Match exceptions resolutions Receipting escalations Supplier maintenance Co-ordination and execution of foreign and domestic pay runs, working with Treasury, signatories, and the banks. Identify technical roadblocks and opportunities, and suggesting improvements Financial Delegations/Sensitive Expenditure Processing Travel/expenses and reimbursements Accurately matching invoices to Purchase Orders Escalation of issues to the advisory team for internal/external customers Managing the accounts payable function for your portion of the ledger Accurately matching invoices to Purchase Orders Weekly and monthly payment runs Other Ad Hoc duties This is a 6-month Fixed term role (37.5 hours per week) role. Remuneration: $58,000 pa to $63,900 depending on level of experience. For more detailed information, please refer to the Position Description Mō tō mātou rōpū | About the Team We are a team that works well together in a happy, friendly, and supportive environment. This is a busy role and while we are target oriented, we have fun getting there. He kōrero mōu | About you The ideal candidate will be comfortable handling a large volume of invoices, possess a keen eye for detail, and have robust problem-solving skills, in addition to have sound NZ Legislation knowledge and a relevant tertiary degree Demonstrated skills and experience in an end-to-end Accounts Payable Administrator or similar role Experience in Accounts Payable within a large complex organisation Strong knowledge of New Zealand legislation and statutory requirements IRD knowledge would be advantageous Experience of working to tight deadlines within a high-pressure environment Experience in aspects of ERP systems, preferably in a University environment Excellent communication skills (written and verbal) Able to build and maintain strong internal & external relationships Ability to self-direct, use initiative but equally work and contribute as a valued team member High attention to detail and data entry skills Excellent time management and organisational skills Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through: Flexible employment practices (including working from home, flexible hours) Up to 6.75% company superannuation scheme A competitive salary with five weeks’ annual leave In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. For more information, please visit Staff Benefits. Additional Information Me pēhea te tuku tono | How to apply Please apply by Sunday 12th October, 2025 Please reach out to [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. Please note we may close this advert early if we have a large number of applications and as we are working towards an asap start date and will be screening candidates and moving onto interviews. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above. Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

Responsibilities

The Accounts Payable Administrator will support the Accounts Payable Team Leader in managing supplier accounts, processing invoices, and ensuring efficient financial operations. Key tasks include reconciliations, payment runs, and resolving discrepancies.