Accounts Payable Administrator

at  Airborne Systems

POSITION SUMMARY:

The Accounts Payable Administrator will responsible for managing the entire accounts payable process within our organization, including accurately processing supplier invoices, verifying purchase orders and goods receipts, resolving discrepancies, coding expenditures, and ensuring timely payments are made to suppliers, while maintaining accurate financial records and compliance with company policies.

EDUCATION & EXPERIENCE:

• High school diploma, with accounting training desirable. Some college a plus.
• 2 to 4 years of accounting experience.

QUALIFICATIONS:

• Familiarity with accounting cycles and accounts payable processes required.
• Excellent customer service skills.
• Strong problem solving and analytical abilities.
• The ability to multi-task and prioritize.
• Reliability and ability to work effectively and independently in a professional environment.
• Moderate experience with Microsoft Office suite (Excel, Word, Outlook).
• Familiar with standard concepts, practices, and procedures within a particular field.
• Relies on experience and judgment to plan and accomplish goals.
• Strong analytic and reasoning skills.
• Performs a variety of tasks.
• Strong problem solving and analytical skills; ability to manage multiple projects and problem solve.
• Able to communicate effectively with all levels of management and staff.
  Training Requirements: NA
  Travel Requirements: Periodic travel may be required to support project functions.
  ITAR Requirements: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

SPECIFIC DUTIES & RESPONSIBILITIES:

Essential functions of the position include, but are not limited to:

• Receive, review, and enter supplier invoices into the Accounting Payable system, verifying accuracy of information like pricing, quantities, and purchase order matching.
• Verify and/or assign appropriate general ledger codes to invoices, verify 3-way matches, and/or route for approval based on company procedures.
• Prepare and submit payment batches for timely processing, including electronic payments and check runs.
• Reconcile vendor statements to the accounts payable ledger to ensure accuracy.
• Respond to vendor and team member inquiries about invoice payment status and assists with the research of any discrepancies in billings and payments.
• Generate accounts payable reports, including aging reports, to monitor outstanding balances and potential issues.
• Maintain supplier information, including contact details, payment terms, 1099 status, and credit limits within the ERP system in accordance with company policies.
• Assist with internal and external audits related to accounts payable.
• Assist with expense reporting and month end journal entries, as needed.
• Performs other related duties as required or assigned.
• Follows company rules and procedures.

This position will require a working environment mix comprised of office, shop floor, field and customer locations (both domestic and international). While performing the duties of this job, the employee may be exposed to static electricity; explosives in test conditions; fumes; airborne particles; outside weather conditions prevalent at the time and an air-conditioned and heated office. The noise level is normally moderate may be occasionally high.

• Note: Both the Physical Demand and Work Environment sections are required by the Americans with Disability Act (ADA)