ACCOUNTS PAYABLE (AP) ADMINISTRATOR

Location: Central Support Office – Billericay / Essex. (Hybrid)
Hours: Full Time, 37.5 hours per week
Contract: Permanent
Salary: Competitive + Great benefits.

• Accurate and timely entry of legitimate approved supplier invoices and credit notes into the accounting system;
• Ensure that monthly payment runs and other ad-hoc payments including supplier payments, resident refunds and agency payments are accurate and managed appropriately.
• Reconciliation and allocation of Direct Debits to supplier invoices, Supplier statements to aged creditors.
• Handle and resolve day to day supplier invoice queries; - Liaise regularly with the Homes.
• Minimise aged creditors by ensuring that invoices are processed and paid and payments allocated timely and ensure any credit balances or refunds are chased.
• Generate reports on aged creditors and attend regular review meetings with the Accounts Payable Manager / Group Finance Controller.
• Liaise with Home Managers and Administrators to chase PO approvals if necessary and resolve any queries
• Provide cross-departmental support within the Finance team, including assistance during the year-end audit.
• Assist the Group Finance Controller with ad-hoc projects to support business development initiatives.
• Cover/support other team members during annual leave/absence
• Ensure the security and confidentiality of all information related to residents and staff.
• Maintain compliance with Hallmark’s policies, procedures, and regulatory frameworks.