Accounts Payable Administrator at Internal Job Board

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

50000.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Vendor Invoices, Financial Policies, Cheque Run, AP Aging, Reconciliation, Credit Card Administration, Concur, Customer Service, Procurement, Inventory Management, Attention to Detail, Communication Skills, MS Office, Teamwork, Problem Solving

Industry

Personal Care Product Manufacturing

Description

Lush North America supports 252 retail stores in Canada and the USA, a business based in Canada, and manufacturing centers in Vancouver and Toronto. Lush is known worldwide for our unique bath and beauty products. We pride ourselves on amazing skin and hair care, personalized customer service, environmental activism and a vibrant store atmosphere. We believe it's our responsibility to advocate for the environment, animals and people in need. We're passionate about giving back to organizations locally and around the world. The Accounts Payable Administrator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Accounts Payable team. You know how to be curious about their opportunities and how to be real with feedback and support. As a growing business, Lush needs people that can adapt and evolve to the needs of our business, analyze and respond to your learner’s needs. Our Lush staff live with purpose, finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife Reporting to the Accounts Payable Manager, the Accounts Payable Administrator undertakes the following RESPONSIBILITIES: Accounts Payable Cycle: Understanding of the full AP cycle Process, code and allocate Vendor invoices Ensure all invoices are appropriately approved Verify that transactions comply with financial policies and procedures Process weekly cheque run for Vendors and expenses Prepare & process AP Allocation for prepaid expenses Manage the accuracy of the AP aging Liaise with Finance team to ensure flow of information Reconcile and update vendor accounts Manage credit card process (Administration, coding credit card transactions, liaising with credit card holders, transferring points, credit card expense accruals, etc.) Liaise with other departments and stores to ensure invoices and expenses are correctly approved within the deadlines set, correctly coded, payments made on timely basis, etc. Respond to external and internal queries Other related duties as required Month end Manage the accuracy of the AP aging Month end accruals and related account reconciliations Concur (Expensing): Provide support to business users of Concur to help resolve issues, answer Concur and Corporate Card questions and provide training where needed Complete Concur administration including master data, user account maintenance, expense claim, and month end accrual Prepare month end accrual and reclass entries to ensure accounting of employee expenses is reflected in the appropriate period Opportunities for Additional Support and Growth: Store management Provide support to Canadian & US stores to resolve issues, answer payment related inquiries. Work closely with store managers, retail support team, real estate team to help provide exceptional customer service at retail level Coordinate with various departments to support new store opening Freight Work closely with freight team, goods in team and Envista team to ensure invoices are uploaded and processed on a timely manner through EDIs Reconcile major freight vendor accounts on a weekly basis or upon request to maintain strong vendor relationships. Continuously searching for ways to improve the current process, develop training manuals and documentation, participate in Envista development projects. Procurement & Inventory Work with purchasers, buyers and goods- in team to resolve price variance and quantity variance on PO invoices, ensure PO invoices are processed on a timely manner. Manage open POs and GRNI report (Goods received not invoiced) to ensure inventory is accurately captured in general ledger. Maintain current automated invoices process and search for ways to improve PO invoice process efficiency You bring the following QUALIFICATIONS: Required: 2+ years of hands on experience in high volume accounts payable environment Ability to management deadlines At least intermediate level of MS Office particularly Excel, Outlook and Word Pro-active approach, especially in dealing with other departments Ability to work independently Ability to maintain a high level of accuracy in preparing and entering information Effective verbal and listening communication skills Attention to detail Excellent work ethic Ability to work in a team environment Must be able to legally work in Canada Preferred: Microsoft Dynamics experience Post-secondary accounting education Experience with AP automation and Concur expense applications a plus Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer. We thank all interested applicants; however, only qualified candidates will be contacted. #LI-IS1 Job Type: Full-time, Permanent role Job Location: Successful candidate must be located in or around the Vancouver, BC area. Hybrid Schedule: Must be able to go into the office 2 days/week. Ideally on Tuesdays and Wednesdays. Recruitment Process Overview: This salary range is based on an assessment of the local market and may vary depending on the successful candidate's location. This range is based on base salary and does not include additional bonus program and total rewards eligibility. Base Salary Range $50,000—$50,000 CAD Best of luck on your job search, and don't forget to follow us to learn more! We Are Lush YouTube LinkedIn Find our Personal Privacy Policy details here. Lush Cosmetics North America respectfully recognizes that our business operates on Indigenous territory across Turtle Island. As a business headquartered in Canada, our largest facilities are located on the unceded territories of the Musqueam, Squamish and Tsleil-Waututh, as well as here on the lands of the Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee and Wendat, and now home to many diverse First Nations, Inuit and Métis peoples. Our commitment to reconciliation and decolonization is guided by the Truth and Reconciliation Commission of Canada: Calls to Action #92. We recognize that our facilities, along with our settler and newcomer staff are guests on this land and as we act to repair past harm, we do it together in ally ship with Indigenous People everywhere, including staff, customers and with leadership from organizations and communities we work with.

Responsibilities

The Accounts Payable Administrator is responsible for managing the full accounts payable cycle, including processing vendor invoices and ensuring compliance with financial policies. This role also involves liaising with various departments to ensure timely payments and accurate record-keeping.