Accounts Payable Administrator

at  Mainland Group of Companies

Are you an Accounts Payable Administrator with experience working in a fast paced environment? If so, we are looking for you! The Mainland Group of Companies, is a multidisciplinary construction service provider specializing in all civil works and excavation such as site services, residential subdivisions, roads, highways, bridges, excavation, shoring, commercial site development and large industrial infrastructure projects.
At Mainland, we believe that our people are our greatest asset. We are dedicated to attracting, developing, recognizing and retaining talented employees, and offer a fun, respectful and supportive multi-cultural working environment. Our growing team is hardworking, personable, and passionate about delivering high quality results, with a high level of integrity.
This role will focus primarily on processing vendor invoices on a timely basis and in accordance with company policy and procedures. In addition to this, you will be issuing vendor payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

• Match purchase orders confirming prices and quantity to vendors’ invoices. Verify receipt of material or services. Send electronically to purchaser for approval.
• Resolve purchase order, contract, invoice, or payment discrepancies and document
• Ensure credit is received for outstanding memos; issuing stop-payments or purchase order amendments
• Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing cheques;
• Verify vendor accounts by reconciling monthly statements and related transactions
• Respond to vendors inquires in a timely and professional manner
• Reconcile Expense Reports and Charge Card Statements
• Prepare monthly GST reports
• Manage all incoming and outgoing mail
• Responsible for making deposits and payments to Regulators at bank when on-line not available
• Manage Cash Flow
• Manage both digital and hard copy filing systems for Payables
• Perform month-end accounting activities and coordinate these activities with the Controller in support of timely issuance of financial statements
• Read, understand and promote the QMS system to all employees, customers, subcontractors, and suppliers