POSITION SUMMARY

The Accounts Payable Administrator is responsible for the timely and accurate processing of non-payroll accounts payable transactions. This role involves maintaining financial records, resolving account discrepancies, and ensuring compliance with corporate policies and procedures. The ideal candidate is detail-oriented, analytical, and customer-focused, with the ability to manage multiple responsibilities in a dynamic environment.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong understanding of accounts payable principles, payment regulations, and fair credit practices.
• Proven ability to calculate, post, and reconcile accounting figures with a high degree of accuracy.
• Proficiency in Microsoft Office Suite (particularly Excel); experience with Yardi or similar accounting software is considered an asset.
• Exceptional attention to detail and commitment to data integrity.
• Strong verbal and written communication skills, with the ability to interact professionally across departments and with external stakeholders.
• Ability to manage stress, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated problem-solving and analytical thinking skills.
• High level of ethics, integrity, and confidentiality in handling financial transactions.
• Effective team player with a positive attitude and a willingness to contribute to a collaborative work environment.
• Experience preparing financial reports, performing reconciliations, and maintaining organized documentation.
• Strong organizational and time management skills, with the ability to manage multiple priorities.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; or an equivalent combination of education and experience.
• Minimum of 3 years of direct experience in an accounts payable role.
• Familiarity with general ledger systems and internal financial controls.
• Experience handling moderate to complex account reconciliations and payment resolution issues.
• Previous experience supporting audits and preparing accurate financial documentation.

• Collaborate with the Accounting Manager to maintain collection goals and overall accounts payable performance.
• Obtain approvals for disbursements and ensure expenditures align with available cash resources.
• Prepare and process payments to third parties, including cash, cheque, credit, or other approved methods.
• Audit purchase requests for materials, supplies, equipment, and other goods to verify proper account allocation.
• Post and reconcile company payments to the general ledger.
• Reconcile bank statements and perform additional duties as assigned by the Accounting Manager.
• Review vendor invoices for accuracy, investigating and resolving discrepancies as required.
• Identify and correct billing errors or misapplied cash transactions.
• Post accounts payable data to financial reports, including profit/loss statements, balance sheets, and income statements.
• Manage credit balances, refunds, and adjustments; apply necessary corrections to billing records.
• Balance daily accounts payable batches; generate and distribute reports to key stakeholders.
• Maintain confidentiality of all financial records in accordance with organizational standards and privacy regulations.
• Develop and implement effective payment strategies to ensure timely disbursements and address supplier concerns.
• Investigate and resolve payment issues while adhering to corporate accounts payable procedures and controls.